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C.44

To:	Board of Supervisors
From:	Ed Woo, Chief Information Officer
Date:	April 19, 2016

Contra

Costa

County

Subject:

Renewal of Oracle Technical Support Services For Peoplesoft Software Updates

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 04/19/2016

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

925-313-1281

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: April 19, 2016
,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Chief Information Officer, or designee, to execute ordering document under the existing Oracle Master Agreement with Oracle America, Inc., in an amount not to exceed $601,735 for Oracle program technical support services for PeopleSoft software updates and support for the County's payroll system, for the period April 2, 2016 through June 30, 2021.

FISCAL IMPACT:

$601,734.96. The cost is billed in quarterly installments and budgeted annually under Org #1695, supported through countywide inter-departmental charges to all departments.

BACKGROUND:

On November 17, 2015, the Board authorized the Chief Information Officer to enter into an Oracle Master Agreement (US-OMA-QT5714570) with Oracle America, Inc. The Master Agreement authorizes the County to place orders with Oracle for five years following the date of the Master Agreement.

BACKGROUND: (CONT'D)

This ordering document being authorized by this board order is for the Support Service Number #P-04-04061-000-9, which provides technical support services for software for a 5-year term. The items in this Support Service number include license updates and support for the County Payroll portion of the PeopleSoft system. It includes:

PeopleSoft Enterprise for Payroll North American
- County’s Payroll system – Used to pay all County employees

PeopleSoft Enterprise for ePay
- Employee Self-service - Allows employees to view their paychecks

Micro Focus Net Express COBOL for Windows
- Used to compile and run the PeopleSoft COBOL programs used to process Payroll

The 5-year cost is $601,734.96. Oracle will send the County invoices quarterly in arrears. According to the Oracle Master Agreement, the County may terminate the agreement at any time without cause by giving Oracle 30-days prior written notice of such termination.

In accordance with Administrative Bulletin No 611.0, Departments are required to obtain Board approval for costs over $100,000. The County Administrator’s Office has reviewed this request and recommends approval.

CONSEQUENCE OF NEGATIVE ACTION:

Proprietary software; required by the manufacturer to continue use. We would not be able to process Payroll without this software.