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C.43

To:	Board of Supervisors
From:	Ed Woo, Chief Information Officer
Date:	April 19, 2016

Contra

Costa

County

Subject:

Renewal of Oracle Technical Support Services For Software License Support

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 04/19/2016

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Shery Webster 925 313 1281

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: April 19, 2016
,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Chief Information Officer, or designee, to execute ordering documents under the existing Oracle Master Agreement with Oracle America, Inc., in an amount not to exceed $279,502 for Oracle program technical support services for software updates and support for various County departmental systems, for the period May 1, 2016 through May 31, 2017.

FISCAL IMPACT:

The total cost is $279,501.72. The cost is billed in quarterly installments and budgeted annually under the following departments: Conservation and Development 26%, DoIT, 3%, County Administrator 46%, and Public Works 25%.

BACKGROUND:

On November 17, 2015, the Board authorized the Chief Information Officer to enter into an Oracle Master Agreement (US-OMA-QT5714570) with Oracle America, Inc. The Master Agreement authorizes the County to place orders with Oracle for five years following the date of the Master Agreement. The orders being placed under this board order are for the three support service numbers that renew technical support services for software for 1-year terms. The support items include license and support renewal cost for various Oracle servers through several participating County departments.

Support Service #4302216 - $257,088.44 for the period of May 31, 2016 through May 30, 2017.

Oracle Database Enterprise Edition
Oracle Diagnostic Packs
Oracle Internet Developer Suite
Oracle Tuning Pack

Support Service #P-03-03210-000-4 - $5,187.52 for the period of May 13, 2016 through May 12, 2017.

Micro Focus Server Express

Support Service #2339990 - $17,225.76 for the period of June 1, 2016 through May 31, 2017.

Server Enterprise Edition

The 1-year total cost is $279,501.72. Oracle will send the County invoices quarterly in arrears. According to the Oracle Master Agreement, the County may terminate the agreement at any time without cause by giving Oracle 30-days prior written notice of such termination.

In accordance with Administrative Bulletin No 611.0, Departments are required to obtain Board approval for costs over $100,000. The County Administrator’s Office has reviewed this request and recommends approval.

CONSEQUENCE OF NEGATIVE ACTION:

Proprietary software; required by the manufacturer to continue use.