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INTERNAL OPERATIONS COMMITTEE
Meeting Date: 04/25/2016  
Subject:    REVIEW OF ADVISORY FIRE, PLANNING COMMISSION, AND RETIREMENT BOARD APPLICATIONS FOR MEMBERSHIP
Submitted For: David Twa
Department: County Administrator  
Referral No.: 16/5  
Referral Name: ADVISORY BODY RECRUITMENT
Presenter: Julie DiMaggio Enea, IOC Staff Contact: Julie DiMaggio Enea 925.335.1077

Information
Referral History:
On December 12, 2000, the Board of Supervisors approved a policy on the process for recruiting applicants for selected advisory bodies of the Board. This policy requires an open recruitment for all vacancies to At Large seats appointed by the Board. The Board also directed that the IOC personally conduct interviews of applicants for At Large seats on several boards, committees, and commissions including the Contra Costa County Planning Commission and the Contra Costa County Fire Protection District Advisory Fire Commission.

On June 30, 2016, the terms for one Planning Commissioner and one Advisory Fire Commissioner will expire. At the direction of the Internal Operations Committee, staff initiated a six-week recruitment by issuing press releases (attached) on February 14th advertising the vacancies with an application deadline of March 28th.

For advisory body vacancies, our standard advertising includes:
  • Posting a notice in the News Flash section of the homepage for the duration of the nomination period.
  • Promoting with a recruitment announcement on CCTV’s CountyNet bulletin board
  • Emailing to area print/online publications, plus KCBS Radio and KKDV Radio.
Referral Update:

The recruitment garnered only one application for each body, from the incumbents:

Retirement Board

Scott Gordon (incumbent, Walnut Creek)

The Contra Costa County Employees' Retirement Association (CCCERA) is administered by the Board of Retirement, an independent public entity responsible for general management of the association. With assistance from qualified professionals in the pension industry, the Board adopts regulations, policies and procedures that are relevant to CCCERA, for the purpose of benefiting the members. CCCERA is also governed by the California Constitution and the regulations, procedures and policies adopted by CCCERA’s Board. The Contra Costa County Board of Supervisors may also adopt resolutions which affect member benefits, as permitted by the County Employees’ Retirement Law of 1937.

The term of office for the vacant Board of Supervisors #4 seat is July 1, 2016 - June 30, 2019.

Planning Commission

Richard Clark (incumbent, Danville)

The Planning Commission's powers and duties include:
  • Exercise all powers and duties prescribed by law (statute, ordinance or board order), including consideration of matters referred to it by the zoning administrator except those powers and duties specifically reserved or delegated to other divisions of the planning agency;
  • Initiate preparation of general plans, specific plans, regulations, programs and legislation to implement the planning power of the county;
  • Be generally responsible for advising the legislative body of matters relating to planning, which, in the opinion of the commission, should be studied;
  • Be the advisory agency as designated in Title 9 of this code for the purpose of passing on subdivisions;
  • Hear and decide all applications or requests for proposed entitlements estimated to generate one hundred or more peak hour trips unless otherwise provided by this code or board order; and
  • Hear and make recommendations regarding proposed development agreements when it is hearing the related project applications being processed concurrently with the development agreements.

The term of office for the vacant At Large #2 seat is July 1, 2016 - June 30, 2020.

Advisory Fire Commission

Michael Egan (incumbent, Walnut Creek)

The Advisory Fire Commission's powers and duties include:
  • to review and advise on annual operations and capital budgets;
  • to review district expenditures;
  • to review and advise on long-range capital improvement plans;
  • pursuant to district ordinance to serve as the Appeals Board on weed abatement matters;
  • to advise the Fire Chief on district service matters;
  • to communicate with the other fire district advisory commissions on services and functional integration;
  • to assist in the Fire Chief's selection process as required; to serve as liaison between the Board of Supervisors and the community served by each district;
  • to perform such other duties and responsibilities as may be assigned and as directed by the Board of Supervisors.

The term of office for the vacant At Large #2 seat is July 1, 2016 - June 30, 2020.
Recommendation(s)/Next Step(s):
REVIEW applications for the pending vacant seats on the Retirement Board, Planning Commission, and Contra Costa County Fire Protection District Advisory Fire Commission, and provide direction to staff regarding interviews tentatively scheduled for May 23.
Fiscal Impact (if any):
  • Retirement Board Trustees receive a stipend of $100 per meeting, plus mileage reimbursement.
  • Planning Commissioners receive a stipend of $50 per meeting, not to exceed $300 a month, plus mileage reimbursement.
  • Advisory Fire Commissioners receive no compensation.
Attachments
Media Release_Retirement Board Vacancy
Candidate Application_Scott Gordon_Retirement Board
CCCERA Board of Trustees Roster_April 2016
Media Release_Planning Commission
Candidate Application_Richard Clark_Planning Commission
County Planning Commission Roster_April 2016
Media Release_CCCFPD Advisory Fire Commission
Candidate Application_Michael Egan_CCCFPD Adv Fire Comm
CCCFPD Advisory Fire Commission Roster_April 2016

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