Agenda

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C. 41

To:	Board of Supervisors
From:	Ed Woo, Chief Information Officer
Date:	April 12, 2016

Contra

Costa

County

Subject:

Clarification of Term for November 17, 2015, Board Order Item #C.54 with Oracle America, Inc.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 04/12/2016

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Fern Carroll, 925-313-1228

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: April 12, 2016
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE clarification of Board action of November 17, 2015 (C.45), which authorized the Chief Information Officer or designee to execute an Executable Quote and Oracle Master Agreement with Oracle America, Inc., for PeopleSoft Enterprise license and support, to accurately reflect the correct contract term of November 24, 2015 through November 26, 2016, with no change change to the payment limit of $480,728.

FISCAL IMPACT:

The $480,727.04 is budgeted under Org #1695 FY 2014 - 2015 and FY 2015 - 2016, supported through countywide inter-departmental charges to all departments.

BACKGROUND:

The PeopleSoft Human Capital Management (HCM) system is currently used to process the County's payroll, in addition to maintaining Human Resources and Employee Benefits records. During the Fit Gap Analysis, it was proposed to implement additional functionality for certain HCM modules, which enable the County to streamline business processes.

BACKGROUND: (CONT'D)

This board order amends Board Order (C.54) approved by the Board of Supervisors on November 17, 2015 to correct the contract term of November 24, 2015 through November 26, 2016 for the Executable Quote and Oracle Master Agreement with Oracle America, Inc., with no change in the payment which was revised to $480,728 by an action of the Board on January 5, 2016 (C.42).

In accordance with Administrative Bulletin No 611.0, County Departments are required to obtain Board approval for single item purchases over $100,000. The County Administrator's Office has reviewed this request and recommends approval.

CONSEQUENCE OF NEGATIVE ACTION:

If the correction to term is not approved the County will be unable to pay the invoices under the Executable Quote.