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C. 43

To:	Board of Supervisors
From:	Kathy Gallagher, Employment & Human Services Director
Date:	April 12, 2016

Contra

Costa

County

Subject:

Authorize Purchasing Agent to Issue Purchase Order

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 04/12/2016

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

V. Kaplan, 313-1514

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: April 12, 2016
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Employment and Human Services Department (EHSD), Information Technology Unit, a purchase order with SSP Data, in the amount not to exceed $199,906, to procure backups for servers and databases over the period of March 13, 2016 through March 12, 2017. (10% County; 45% State; 45% Federal)

FISCAL IMPACT:

$199,906: 100% Administrative Overhead (10% County; 45% State; 45% Federal)

BACKGROUND:

In 2010, DoIT migrated their systems off tape backup. The new service will backup the data to a local repository (storage device) that is linked to a remote facility that keeps a copy of that storage device. This setup has been recommended as a County standard. EHSD adopted the DoIT standard for performance, reliability, and cost effectiveness. The backup system was procured in early 2011. EHSD Information Technology Unit's data needs have grown and as a result, they have two 50 Terabyte devices to support the department's backup and off-site storage needs.

CONSEQUENCE OF NEGATIVE ACTION:

The Employment and Human Services Department will be at risk of not meeting standards for performance, reliability and cost effectiveness. EHSD will also be at risk, in a disaster, of not being able to recover key data to continue operations.

CHILDREN'S IMPACT STATEMENT:

None.