Agenda

Return

C.19

To:	Board of Supervisors
From:	Kathy Gallagher, Employment & Human Services Director
Date:	April 19, 2016

Contra

Costa

County

Subject:

Add 1 Social Work Supervisor I, 5 Social Workers, 3 Account Clerk Experienced Level in Adult and Aging Bureau

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 04/19/2016

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Anne Crisp (925) 313-1527
cc:	Anne Crisp

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: April 19, 2016
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

ADOPT Position Adjustment Resolution No. 21846 to add one (1) Social Work Supervisor I (X0HB) (represented) position at Salary Plan and Grade 215 1582 ($5,330-$6,479), five (5) Social Worker (X0VC) (represented) positions at Salary Plan and Grade 255 1434 ($4,604-$5,596) and three (3) Account Clerk Experienced Level (JDVC) (represented) positions at Salary Plan and Grade 3RH 0755 ($3,070-$3,805) in the Adult and Aging Bureau, In Home Support Services Division of the Employment and Human Services Department.

FISCAL IMPACT:

Upon approval, the cost of this action will be $203,725 for fiscal year 2015/16. The annual pension costs is $285,459. These positions will be funded by 55% Federal, 45% State revenue. The County has met its maintenance of effort obligation and will not require county funds in FY 2015/16. The revenue to support these positions will continue in FY 2016/17.

BACKGROUND:

Effective January 1, 2016 the California Department of Social Services implemented Senate Bill 855 and 873 introducing new regulations under the Federal Labor Standards Act (FLSA) for In-Home Supportive Services Providers. There are over 8,604 In Home Support Services (IHSS) clients who qualify for in-home care services and who receive care from Providers paid through IHSS and the Public Authority. The mandate requires the In-Home Supportive Services (IHSS) Division monitor overtime and travel time for IHSS providers, scheduling of multiple providers for a single client, develop appeals processes to manage violations, and provide emergency back-up for providers. The department’s review of current IHSS staffing indicated that the increased workload cannot be absorbed by existing staff, and would require an additional unit of workers to provide case management in compliance with the new regulations.

The Social Work Supervisor I will handle the IHSS providers’ appeals regarding overtime pay or sanctions, and will supervise a unit of IHSS Social Workers. The newly hired Social Workers will be assigned the full range of IHSS duties in order to provide caseload relief and allow all Social Workers to manage the FLSA changes on their caseloads, as well as approve overtime requests, travel time and wait time based on the clients’ authorized services. The Account Clerk Experienced Levels are needed to process payroll time sheets for the providers, sort and open mail, collect mailers, and input data into CMIPS II.

CONSEQUENCE OF NEGATIVE ACTION:

Without the additional staff, the IHSS Division will lack sufficient staff to implement and manage the FLSA regulatory changes governing IHSS Providers, and placing the IHSS Division in jeopardy of not being in compliance with CDSS - SB855 and SB873. In addition, delays in processing forms would delay the payment to providers for services rendered, thus placing the recipients’ care in jeopardy.