Agenda

Return

C. 51

To:	Board of Supervisors
From:	Julia R. Bueren, Public Works Director/Chief Engineer
Date:	April 21, 2015

Contra

Costa

County

Subject:

Authorize Purchase Orders with Two Vendors and a Third-party Lease Agreement with IBM Credit, LLC.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 04/21/2015

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor

ABSENT:

Federal D. Glover, District V Supervisor

Contact:

David Gould, 925-313-2151

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: April 21, 2015
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent or designee to execute, on behalf of the Chief Information Officer (Department of Information Technology), purchase orders with Dell Marketing LP and Integrated Archive Systems, Inc., and a third-party lease agreement with IBM Credit, LLC, in an amount not to exceed $799,960 for the purchase of hardware and software required to maintain the County’s wide area network, for the period of June 1, 2015 through May 31, 2019.

FISCAL IMPACT:

The cost of $799,960 is charged back to user departments through the Department of Information Technology’s billing process. (100% Department User Fees)

BACKGROUND:

The Department of Information Technology is purchasing hardware and software to maintain the County’s wide area network. The Purchasing Division has arranged a lease purchase contract with IBM Credit, LLC. The total amount financed is $754,698 at an interest rate not to exceed 3%. The interest amount under this agreement is not to exceed $45,262. The principal and interest for annual payments has been budgeted under Org No. 1075 for Fiscal Year 2014/15. This Lease Purchase includes $49,231 with Dell Marketing LP, for servers, and $705,467 for Primary Data Center Cluster and software. Annual payments for 5 years will not exceed $159,992.

CONSEQUENCE OF NEGATIVE ACTION:

Failure to maintain these systems may result in reduced capacity, system failure, and interrupted operations.

CHILDREN'S IMPACT STATEMENT:

Not applicable.