Agenda

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C. 34

To:	Board of Supervisors
From:	Kathy Gallagher, Employment & Human Services Director
Date:	April 21, 2015

Contra

Costa

County

Subject:

Technical Training Event Costs

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 04/21/2015

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor

ABSENT:

Federal D. Glover, District V Supervisor

Contact:

Elaine Burres, 313-1717

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: April 21, 2015
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Auditor-Controller to pay an amount not to exceed $586 to US Bank for the purchase of food from the Corner Bakery Cafe in Pleasant Hill for a technical training event conducted on January 28, 2015 for staff from the Employment and Human Services Department that included technical training provided by the University of California, Davis, as well as others.

FISCAL IMPACT:

$586: 45% Federal, 45% State, 10% County. The costs incurred are eligible for reimbursement under the grants received by EHSD and will result in very limited County cost.

BACKGROUND:

The Employment and Human Services Department (EHSD) convened a meeting of its leadership management team on January 28, 2015 for a full day of technical training. Since this training was a full day and included work during the traditional lunch period, food and beverages were included in the day's activities.

BACKGROUND: (CONT'D)

The Department is seeking retroactive approval because the issue of providing food was not anticipated in advance and, as the training was arranged, the use of the Procurement card was deemed to be the most expedient way of ensuring this training was successful. Lunches were purchased from the Corner Bakery Cafe on Pleasant Hill. The employee in charge of making arrangements did not realize that the County Procurement Card may not be used for the purchase of food or beverages. The Department is in the process of developing a policy and will ensure that any future events such as this one will comply with applicable requirements for both the use of the Procurement Card and the purchase of food and beverages. The bill for this event totaled $585.90.

The training provided was presented by staff from University of California, Davis, as well as County and EHSD staff to cover specific technical topics. Approximately 65 EHSD staff, including managers and others attended. The meeting was required training.

CONSEQUENCE OF NEGATIVE ACTION:

Not applicable.

CHILDREN'S IMPACT STATEMENT:

Not applicable.