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C.4
To: Contra Costa County Housing Authority Board of Commissioners
From: Joseph Villarreal, Housing Authority
Date: March  21, 2023
The Seal of Contra Costa County, CA
Contra
Costa
County
Subject: COLLECTION LOSS WRITE-OFF FOR THE QUARTER ENDING MARCH 31, 2023

Action of Board On:   03/21/2023
APPROVED AS RECOMMENDED OTHER
Clerks Notes:

VOTE OF SUPERVISORS

AYE:
John Gioia, Commissioner
Candace Andersen, Commissioner
Diane Burgis, Commissioner
Ken Carlson, Commissioner
Federal D. Glover, Commissioner
Cynthia Jordan, Commissioner
Joanne Segura, Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED:     March  21, 2023
,
 
BY: , Deputy

 

RECOMMENDATIONS

ADOPT Resolution No. 5250 to approve collection loss write-offs in the public housing program in the amount of $24,715.66 for the quarter ending March 31, 2023.

BACKGROUND

The Housing Authority takes action to write off accounts that have been determined to be non-collectible.  
  

For this quarter ending March 31, 2023 a breakdown of the recommended write-offs, by housing development, is provided in the table on the following page:





BACKGROUND (CONT'D)
  
  
  
CA011-001
Alhambra Terrace  
Martinez
  
$0
  
CA011-003
Bridgemont  
Antioch
  
$
  
CA011-004
Los Nogales  
Brentwood
  
$7675.92
  
CA011- 005
El Pueblo  
Pittsburg
  
$
  
CA011-008
Los Arboles  
Oakley
  
$0
  
CA011-010
Bayo Vista  
Rodeo
  
$1528
CA011-011 Hacienda  
Martinez
  
$280
CA011-012 Casa de Manana  
Oakley
  
$11,559.70
  
CA011-013
Casa de Serena  
Bay Point
  
$2868.29
  
CA011-015
Elder Winds  
Antioch
  
$
  
CA011-4501
Vista del Camino  
San Pablo
  
$803.75
  
CA011-4502
  
Kidd Manor
  
$
  
TOTAL
  
  
$$24,715.66
  
  
A total of 12 accounts are being recommended for write-off, representing an average of $2,059.63 per account.  
  
Prior to submission of an account for write-offs, the staff makes every effort to collect money owed to HACCC. Once the account is written off, staff uploads debt amount to HUD's Debts Owed System, to further Housing Authorities efforts to collect monies owed. Past participants that owe Housing Agencies may be denied admission to public housing or housing choice voucher programs in the future unless debt is repaid

FISCAL IMPACT

Uncollectible amounts impact the budget by reducing total rental income. The Housing Authority of the County of Contra Costa (HACCC) regularly writes off those accounts that have been determined to be uncollectible. Once an account is written off, it can be turned over to a collection agency. For the period ending March 31, 2022, the collection loss write-off total is $24,715.66.

CONSEQUENCE OF NEGATIVE ACTION

Should the Board of Commissioners elect not to adopt Resolution No.5250 these accounts would inflate the total accounts receivable for HACCC and present and inaccurate financial position.

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