Agenda

Return

C. 54

To:	Board of Supervisors
From:	Marc Shorr, Chief Information Officer
Date:	March 29, 2022

Contra

Costa

County

Subject:

APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Chief Information Officer, a purchase order amendment to PO 015391.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 03/29/2022

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Marc Shorr, 925-608-4071
cc:	Nancy Zandonella Michelle Colefield

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: March 29, 2022
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Chief Information Officer, Department of Information Technology, a purchase order amendment to PO 015391 with Insight Public Sector, to increase the payment limit by $300,000 from $1,840,705 to $2,140,705 for the purchase of additional Microsoft Azure License/Reservations and overages for the period of October 2020 through April 2022.

FISCAL IMPACT:

The cost is charged out to user departments based on actual usage. (100% User Fees)

BACKGROUND:

The Department of Information Technology (DoIT) initiates, on behalf of various County Departments, the purchase of Microsoft Enterprise desktop licensing, which includes a prepaid portion for Azure data storage within the Microsoft cloud environment. At the time the original Purchase Order was initiated in 2019, very few County Departments were utilizing Azure for data backup and storage. As the County’s remote workforce increased significantly in 2020 due to the onset of COVID-19, the need for Azure data backup and storage also increased. This ongoing need for cloud storage has created a deficit of the prepaid Azure overages under the current Microsoft Enterprise Agreement.

CONSEQUENCE OF NEGATIVE ACTION:

If this purchase order amendment is not approved County Departments utilizing the service are vulnerable to data loss and may not be able to adequately support their remote workforce.