Agenda

Return

C. 31

To:	Board of Supervisors
From:	Monica Nino, County Administrator
Date:	March 22, 2022

Contra

Costa

County

Subject:

MEMORANDA OF UNDERSTANDING WITH SUPERIOR COURT TO ACCESS THE COURT CASE MANAGEMENT SYSTEM

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 03/22/2022

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Bruce Prell (925) 313-4301

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: March 22, 2022
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the following County officials to execute memoranda of understanding with the Contra Costa County Superior Court allowing certain County department access to the Court’s case management system: Sheriff-Coroner, District Attorney, Public Defender, County Counsel, and County Probation Officer.

FISCAL IMPACT:

Currently, no fiscal impact is associated with the MOU. However, the Superior Court reserves the right to institute a fee should costs for providing the County access become excessive or unmanageable. Such fee would be borne by each County department.

BACKGROUND:

The Contra Costa County Superior Court is transitioning to a new case management system later this month. The Court has created a Justice Partner Portal and a SQL Server Reporting Services Portal through which the Court will offer information and calendar access to several County departments: the Office of County Counsel, the Public Defender’s Office, the District Attorney’s Office, the Sheriff’s Office and the Probation Department. The access granted each department will be governed by a separate memorandum of understanding (MOU) with the Court. Each MOU will allow a County department to access the Court’s case management system to perform official duties and legitimate governmental purposes.

The access being granted to these County departments is substantially similar to the access granted these departments under the Court’s existing case management system.

Under each MOU, the County will indemnify the Court from any violation of privacy claim or any other claim that arises out of County staff’s access to the Court’s electronic records.

CONSEQUENCE OF NEGATIVE ACTION:

Should the Board not authorize execution of the MOUs, County departments will not have ready access to the Court’s case management system and will, by necessity, be required to obtain the necessary data and documents manually at greater effort, delay, and expense.