Agenda

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C. 74

To:	Board of Supervisors
From:	FAMILY & HUMAN SERVICES COMMITTEE
Date:	March 22, 2022

Contra

Costa

County

Subject:

Adoption of Amended Bylaws of Contra Costa Commission for Women and Girls

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 03/22/2022

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Lara DeLaney, 925-655-2057

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: March 22, 2022
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE the Contra Costa Commission for Women and Girls Amended Bylaws, as recommended by the Family and Human Services Committee.

FISCAL IMPACT:

No fiscal impact.

BACKGROUND:

The Contra Costa Commission for Women and Girls (CCCWG) was formed in 1984 to educate the community and advise the Contra Costa County Board of Supervisors on issues relating to the changing social and economic conditions of women in the County, with particular emphasis on the economically disadvantaged. The Commission's mission is, “to improve the economic status, social welfare, and overall quality of life for women in Contra Costa County.” In September 2017, the Internal Operations Committee held a discussion about problems that had been reported concerning the Commission for Women and Girls and has worked with the Commission to institute policy and Bylaws changes to address the issues that have hindered functioning of the Commission.

BACKGROUND: (CONT'D)

The CCCWG met to discuss Bylaws revisions and clarifications and approved the Amended Bylaws at the Commission's meeting on December 21, 2021. The Commission then submitted the Amended Bylaws to the Family and Human Service (FHS) Committee for review. At the February 28, 2022 FHS meeting, the Committee recommended that the Board of Supervisors approve the CCCWG Amended Bylaws to incorporate the following changes:

ARTICLE III. MEMBERSHIP, Section 2. Member Responsibilities and Section 6. Removal: Moved language pertaining to member absences from Section 2 to Section 6, since Section 6.2. addresses membership attendance.

ARTICLE III. MEMBERSHIP, Section 4. Terms of Appointment: Added the seat term staggering plan as previously approved by the Board to extend seat terms from 3 years to 4 years, and not included in the last bylaws revision.

ARTICLE IV. OFFICERS, Section 1. Nomination of Officers: Established the annual February Commission meeting for the annual appointment of officers.

ARTICLE IV. OFFICERS, Section 2. Election of Officers: Removed ballots process at a membership committee and replaced with the election being conducted publicly at a commission meeting and by majority vote.

ARTICLE I. NAME, Section 2: Updated the year when the Advisory Committee was renamed the Contra Costa Commission for Women, updated the name of the Advisory Committee, and included information regarding when the Board of Supervisors adopted the revised bylaws that changed the name of the Commission to Contra Costa Commission for Women and Girls.

ARTICLE III. MEMBERSHIP, Section 1. Members: Removed the language defining diversity.

ARTICLE III. MEMBERSHIP, Section 2. Member Responsibilities: Added additional member responsibilities with the expectation that at-large members will endeavor to attend one Board of Supervisors meeting each year, members will be an ambassador and proponent of the Commission, and all members will be expected to serve on at least one committee annually. Included clarification language.

ARTICLE III. MEMBERSHIP, Section 4. Terms of Appointment: Specified that the staggered expiration dates for member seats will occur at the end of the first year, second year and third year, respectively.

ARTICLE III. MEMBERSHIP, Section 5. Vacancies: Added a topic phrase at the beginning of each paragraph to summarize the subject of the paragraph. Changed the name of the Committee to which the Commission will recommend applicants from the Internal Operations Committee to the Family and Human Services Committee. Included other clarification language.

ARTICLE III. MEMBERSHIP, Section 6. Removal: Added the language to state that the Chair will notify the Board of Supervisors of the vacancy upon receipt of a written notice of resignation. Updated the topic phrase at the beginning of each paragraph. Specified that members whose attendance rate falls below 45% should be within the previous 12 regularly scheduled meetings. Split paragraph 2 into paragraphs 2, 3 and 4 with topic phrases added at the beginning of each paragraph. Renumbered the previous paragraphs 3 and 4 to paragraphs 5 and 6. Changed the “Membership Committee” into the “Commission Chair and Vice Chair” to be the body that will review the matter should a meeting attendance recommendation be triggered under this section. Added a sentence that the Chair will notify the Board of Supervisors of the poor conduct and recommendation for removal. Included other clarification language.

ARTICLE IV. OFFICERS, Section 1. Nomination and Election of Officers: Removed the previous Section 1. Nomination of Officers. Changed the previous Section 2. Election of Officers into a new Section 1. Nomination and Election of Officers. Removed the language regarding a report from the Membership Committee on the nomination of officers shall be given at the regularly scheduled Commission meeting each February. Updated the language to clarify the process of the nomination and election of officers.

ARTICLE IV. OFFICERS, Section 2. Term of Office: Renumbered the previous Section 3. Term of Office to a new Section 2. Term of Office. Included clarification language.

ARTICLE IV. OFFICERS, Section 3. Duties: Renumbered the previous Section 4. Duties to a new Section 3. Duties.

ARTICLE IV. OFFICERS, Section 4. Removal: Renumbered the previous Section 3. Removal to a new Section 4. Removal.

ARTICLE V. MEETINGS, Section 1. Regular Meetings: Changed regular meetings to be held on the fourth Tuesday of each month and updated the address of the meeting location.

ARTICLE V. MEETINGS, Section 2. Special Meetings: Updated the address of the meeting location.

ARTICLE V. MEETINGS, Section 3. Action at a Meeting: Quorum and Required Vote: Added the requirement that a quorum must be present to conduct a meeting. Included clarification language. Added the statement that “Commissioners who also have membership in an organization that provides funding to the Commission must recuse themselves from any discussion and/or vote pertaining to the use of those funds.”

ARTICLE VI. COMMITTEES, Section 2. Standing Committees: Removed Events Committee from being a Standing Committee and removed the language describing the responsibilities of the Events Committee. Renumbered Legislative Committee, Membership Committee and Public Relations Commission. Removed the language regarding the submission of recommended applicants’ names from the Membership Committee to the Internal Operational Committee for possible consideration by the Board of Supervisors for appointment and keep the Executive Committee appraised of the status of pending appointments. Included other clarification language.

ARTICLE VI. COMMITTEES, Section 4. Terms of Committee Membership: Clarified that membership of standing or special Committees will be reviewed and confirmed in the month of March, not February. Removed the sentence requiring all members of Commission must serve on at least one Standing and/or Special Committee.

ARTICLE VII. GOVERNANCE: Renumbered ARTICLE VIII. GOVERNANCE to ARTICLE VII. GOVERNANCE.

ARTICLE VIII. AMENDMENT OF BYLAWS: Renumbered ARTICLE IX. AMENDMENT OF BYLAWS to ARTICLE VIII. AMENDMENT OF BYLAWS. Updated the dates when previous versions of the bylaws were amended.

Attached are draft CCCWG Amended Bylaws in redlined and clean versions incorporating the proposed changes.

CONSEQUENCE OF NEGATIVE ACTION:

The efficient functioning of the Contra Costa Commission for Women and Girls may be hindered.