Agenda

Return

C.12

To:	Contra Costa County Fire Protection District Board of Directors
From:	Lewis T. Broschard III, Chief, Contra Costa Fire Protection District
Date:	March 8, 2022

Contra

Costa

County

Subject:

Software Subscription Agreement for Fire Investigations Records

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 03/08/2022

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, Director
Candace Andersen, Director
Diane Burgis, Director
Karen Mitchoff, Director
Federal D. Glover, Director

Contact:

Chris Bachman, Assistant Fire Chief/Fire Marshal, 925-941-3300

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: March 8, 2022
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a software subscription agreement with Albanese Consulting, Inc, in an amount not to exceed $15,000 for a records management system for fire investigations, for the period March 8, 2022, to March 7, 2025.

FISCAL IMPACT:

Budgeted; 100% Special District General Operating Fund. The District will pay an annual subscription fee. The current price for a three-year subscription for seven users is $4,116 per year.

BACKGROUND:

Fire Files is a records management system for fire, arson, bomb and police investigations that is hosted by the vendor. The Contra Costa County Fire Protection District's Fire Investigations Unit will use the system for investigative case management and reporting. The system follows the National Fire Protection Association's 921 guidelines, tracks case data, and integrates with National Fire Incident Reporting System data.

BACKGROUND: (CONT'D)

The software subscription agreement obligates the District to indemnify and hold the vendor harmless against any claims incurred by vendor arising out of or in conjunction with District's breach of the agreement, as well as all reasonable costs, expenses, and attorneys' fees incurred therein.

CONSEQUENCE OF NEGATIVE ACTION:

If unapproved, the Fire District would be unable to execute the subscription agreement, and the Investigations Unit will be unable to effectively manage cases and report information.