Agenda

Return

C. 32

To:	Board of Supervisors
From:	Ann Elliott, Human Resources Director
Date:	March 22, 2022

Contra

Costa

County

Subject:

Reclassify Two Positions in the Clerk-Recorder Department

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 03/22/2022

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Debi Cooper (925) 335-7899
cc:	Sylvia WongTam Debi Cooper

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: March 22, 2022
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

ADOPT Position Adjustment Resolution No. 25851 to reclassify one (1) Network Administrator II (LNSB) (represented) position at salary plan and grade ZA5 1787 ($7,950 - $9,663) and incumbent (position #13761) to Information Systems Manager I (LTNA) (represented) at salary plan and grade ZA5 1884 ($8,751 - $11,728) and reclassify one (1) Election Services Supervisor (ALHB) (represented) at salary plan and grade ZA5 1406 ($5,452 - $6,627) and incumbent (position #14743) to Elections Services Manager (EBSA) (represented) at salary plan and grade ZA5 1776 ($7,864 - $9,559) in the Clerk-Recorder Department.

FISCAL IMPACT:

$96,000 annually. (59% County General Fund, 41% Recorder Micro/Mod Fund)

BACKGROUND:

As a result of an organizational review of the Clerk-Recorder's positions and staffing, it is recommended that the IT positions for both the Elections and Clerk-Recorder Divisions be consolidated under Department Administration. This will allow for shared resources, cross-training of IT staff, and improved department technology support. Because of the large number of integrated systems in both divisions, an Information Systems Manager is required to oversee the department information systems unit.

The Department's existing information security structure and networked systems have historically been run by a single Elections Supervisor with support from two Informations Systems Specialists on the Elections side and a Network Administrator II with two support positions on the Clerk-Recorder side of the office. This was sufficient 15 years ago, when the Department's systems were fewer and simpler.

Since then, the Department has changed its voting and tally systems and added other systems, software, equipment, and technologies to provide for changes in legislated or mandated requirements and to provide better services to constituents. These systems have evolved over time to become more sophisticated and complex to manage and maintain. The security requirements alone take an inordinate amount of time to oversee.

The recommended actions will allow the Elections Services Manager to focus on management and leadership of the Elections Voting Systems/Equipment Unit and the GIS Unit, while the IT unit will be able to focus on networks, technology equipment, security (cyber- and physical), and support for department operations.

CONSEQUENCE OF NEGATIVE ACTION:

If this action is not approved, the incumbents will be performing above their current job classification, which will impede the organizational structure reorganization of the Elections Division.