Agenda

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C. 88

To:	Board of Supervisors
From:	David Twa, County Administrator
Date:	March 31, 2020

Contra

Costa

County

Subject:

CONTRACT AMENDMENT WITH KARPEL COMPUTER SYSTEMS, INC., FOR DISTRICT ATTORNEY CASE MANAGEMENT SYSTEM

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 03/31/2020

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Julie DiMaggio Enea 925.335.1077

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: March 31, 2020
,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the County Administrator, or designee, to execute a contract amendment with Karpel Computer Systems, Inc., to increase the payment limit by $190,000 to a new payment limit of $2,332,122 to purchase up to 10 local law enforcement agency interfaces and annual maintenance, to enable electronic filing of criminal complaints with the District Attorney's Office.

FISCAL IMPACT:

The additional contract cost for the law enforcement agency interfaces will be funded through appropriations from the Law and Justice Information Systems budget and reimbursed by cities on behalf of their law enforcement agencies under Memoranda of Understanding authorized by the Board in May 2017. The total contract cost comprises software licensing and configuration and eight years of vendor-supplied hosting, maintenance, and subscription to electronic discovery commencing upon go-live.

CONSEQUENCE OF NEGATIVE ACTION:

BACKGROUND:

In September 2014, the Board of Supervisors authorized a contract with Karpel Computer Systems, Inc., in the amount of $1,223,205 to provide a modern, web-based case management system for the District Attorney's Office plus four years of system maintenance and support. The first phase of this system, the adult module, was rolled out in late 2015. In June 2018, the contract was amended to provide additional

user licenses, increase the payment limit to $2,142,122, and extend system maintenance through June 2023.

This second amendment would increase the payment limit to $2,332,122 with no change to the contract term to provide for the development of up to ten interfaces for local law enforcement agencies to electronically file their criminal complaints with the District Attorney's Office instead of the current method of transmission by facsimile. Electronic submission will eliminate data input requirements, reduce the the potential for errors, and accelerate the process.

CONSEQUENCE OF NEGATIVE ACTION: (CONT'D)

Disapproval of the recommendation will prevent the opportunity to improve the complaint filing process for those local law enforcement agencies that wish to implement electronic filing.