Agenda

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C. 86

To:	Board of Supervisors
From:	Brian M. Balbas, Public Works Director/Chief Engineer
Date:	March 31, 2020

Contra

Costa

County

Subject:

Contract amendment with Peterson Power Systems to increase payment limit by $600K to provide industrial engine maint. at N Richmond Pump Station

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 03/31/2020

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Joe Yee (925) 313-2104

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: March 31, 2020
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Peterson Power Systems, Inc., to increase the payment limit by $600,000 to a new payment limit of $800,000, with no change to the original term October 1, 2019 through November 20, 2022, to provide industrial engine maintenance, repair, and replacement services at the North Richmond Pump Station.

FISCAL IMPACT:

100% Facility Life Cycle Improvement Program (FLIP) Budget.

FISCAL IMPACT: (CONT'D)

BACKGROUND:

Peterson Power Systems, Inc. provides services to keep the vintage engine driven pumps that remove storm water (at North Richmond Pump Station) and prevent flooding in the Richmond area operational. The vendor is an authorized Caterpillar dealer and service provider that has specialized knowledge of Caterpillar engine servicing and repair requirements. They have a great ability to source obsolete parts or can recommend alternate parts that will work on vintage engines. They also provide 24/7 service responses, so allow for prompt responses.

Built in 1974, the North Richmond Pump Station has four original engine driven pumps. One of the engines (Engine No. 4) became inoperable many years ago and scavenged for parts over the years to keep the other three engines running. Recently, two of the three operational engines had major component failures rendering them non-operational. Since we are still in the rainy season, Peterson Power System was requested to build one operational engine from components of the three non-operational engines so there is an additional pump available to prevent flooding.

Due to the age of the engines, difficulty finding replacement parts, and the need for reliable operational engines, the engines need to all be replaced so the Pump Station can provide flood protection of the North Richmond Community.

This contract amendment is to provide for the replacement of all four existing engines with new units equipped of all the current emission requirements and permits as well as modifications to the engine cooling system to ensure engine longevity.

CONSEQUENCE OF NEGATIVE ACTION:

If this contract is not approved, the North Richmond Pump Station will not have the ability or capacity to provide flood protection of the community.