Agenda

Return

C. 73

To:	Board of Supervisors
From:	Brian M. Balbas, Public Works Director/Chief Engineer
Date:	March 31, 2020

Contra

Costa

County

Subject:

EXECUTE a contract amendment with Plan B Works

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 03/31/2020

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Steve Kowalewski, 925-313-2225

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: March 31, 2020
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Plan B Works, effective March 1, 2020, to increase the payment limit by $35,000 to a new payment limit of $235,000 for the period of July 1, 2019 through June 30, 2020, for continued process analysis and recommendation services, as recommended by the Public Works Director, Countywide.

FISCAL IMPACT:

The Transportation Division project delivery and prioritization process improvement effort is funded with Road Funds.

CONSEQUENCE OF NEGATIVE ACTION:

Without Board approval of this amendment, Public Works Department will not be able to complete the work needed to improve the project delivery and prioritization process for Transportation projects.

BACKGROUND:

The Public Works Department strives for the effective project selection, cost-efficient, and timely delivery of construction projects, both for Transportation and Flood Control Divisions. However, the capability of Public Works to deliver projects relies on largely undocumented methods. As a result, project selection and project delivery costs and duration perform well below industry-standard benchmarks (e.g., Caltrans). Additionally, there is no straightforward way of tracking the efficiency of project delivery, nor has Public Works established targets to optimize project delivery (e.g., reduce costs and reduce project delays).

Public Works seeks to perform a thorough analysis of its project delivery and project selection process for Transportation Division's projects. The goal of the analysis is to create a roadmap for improving Project Delivery and implement process improvements. Accordingly, County has entered into contract with Contractor for the services set forth in the service contract effective July 1, 2019. Due to County's needs of additional contractor services, effective November 4, 2019, County and Contractor amended the contract by increasing the payment limit of the contract by $100,000 to a new limit of $200,000. Due to Contractor Services being greater than anticipated, Public Works Department requests to increase the payment limit to the contract from $200,000 by $35,000 to a new payment limit of $235,000.