Agenda

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INTERNAL OPERATIONS COMMITTEE

Meeting Date:	03/11/2019
Subject: RECOMMENDATIONS FOR DISPOSITION OF LOW MILEAGE FLEET VEHICLES
Submitted For:	Brian M. Balbas, Public Works Director/Chief Engineer
Department:	Public Works
Referral No.:	IOC 19/3
Referral Name:	Review of Annual Master Vehicle Replacement List and Disposition of Low-Use Vehicles
Presenter:	Joe Yee, Deputy Public Works Director	Contact:	Carlos Velasquez 925....

Information

Referral History:

In FY 2008/09, the Board approved the establishment of an Internal Services Fund (ISF) for the County Fleet, now administered by the Public Works Department. Each year, the Public Works Department Fleet Services Manager analyzes the fleet and annual vehicle usage, and makes recommendations to the IOC on the budget year vehicle replacements and on the intra-County reassignment of underutilized vehicles, in accordance with County policy. The Board requested the IOC to review annually the Public Works Department report on the fleet and on low-mileage vehicles.

To provide context for the 2017/18 annual report, attached, below are some highlights from the 2016/17 annual report:

In FY 2016-17, 57 new vehicles were purchased, 28% less than FY 2015-2016, and 33% less than were purchased in FY 2014-15.
Fleet continually reviews vehicle usage in an effort to reduce underutilized vehicles according to Administrative Bulletin 508.5. During the most recent review in February 2017, one unit was identified that required further analysis for possible reclassification or reassignment which is the same as previous year.
Fleet Services continues to promote building a “Green Fleet” by purchasing 26 hybrid vehicles as replacement vehicles.
Fleet Services continues to install telematics GPS devices, where appropriate, to help improve fleet utilization, identify vehicle locations in the event of an emergency, reduce costs by identifying and immediately reporting operational issues with the vehicle, and improve accuracy of mileage meter readings. Department users of vehicles equipped with the telematics GPS devices also have access to standard reports which they can use to review incidences of speeding, excessive idling, vehicle utilization, etc., to help reduce departmental fleet cost. Over 681 vehicles in the County fleet are equipped with these devices.
429 light vehicles equipped with the telematics GPS device are enrolled in the State Continuous Smog Testing Pilot Program excluding them from the mandatory biennial physical smog test which reduces cost and vehicle downtime. The telematics device continuously monitor emissions performance and will send a notification immediately when a fault is detected so repairs can be made.

Referral Update:

Attached for the Committee's review is the 2017/18 annual report on the ISF and low-mileage vehicles, as prepared by the Public Works Department.

Recommendation(s)/Next Step(s):

ACCEPT 2017/18 annual report from the Public Works Director on the Internal Services Fund and status of the County's Vehicle Fleet.

Fiscal Impact (if any):

Reassigning underutilized vehicles would increase cost efficiency, but the fiscal impact was not estimated.

Attachments
Public Works FY 2017/18 Fleet Report
Public Works FY 2017/18 Fleet Report_Attachment A
Public Works FY 2017/18 Fleet Report_Attachment B
Public Works FY 2017/18 Fleet Report_Attachment C