Agenda

Return

C. 47

To:	Board of Supervisors
From:	Marc Shorr, Chief Information Officer
Date:	March 12, 2019

Contra

Costa

County

Subject:

Agreement for Radio Communication Services with City of Brentwood

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 03/12/2019

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

ABSENT:

Diane Burgis, District III Supervisor

Contact:

Joanne Buenger, 925-313-1202

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: March 12, 2019
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Chief Information Officer, or designee, to execute a contract amendment with the City of Brentwood, effective June 30, 2018, to extend the term from June 30, 2018 through June 30, 2020, allowing for the Department of Information Technology to continue providing maintenance of City radio equipment and City-requested radio communication services, at DoIT's current hourly radio labor rate, for services performed; plus the cost of any materials and required equipment.

FISCAL IMPACT:

Revenue for DoIT's Telecommunications division.

BACKGROUND:

On July 2, 2015, the County Department of Information Technology's (DoIT) Telecommunications Division executed an agreement with City of Brentwood to provide radio communication services at the hourly labor rate of $148.00 through June 30, 2017. On May 26, 2017, the Parties executed Amendment No. 1 to the Agreement to decrease the hourly labor rate to $128.00 and extend the term through June 30, 2018. Under this Amendment No. 2, the term is being extended through June 30, 2020, and the Parties have agreed to a new scope of work, allowing the County the right to, on an annual basis, adjust the hourly rates it charges City for radio services based on its costs to provide the Services, and will notify City in writing of any change in the hourly rate for subsequent fiscal years (July 1 to June 30), and City shall either: (i) countersign the COUNTY correspondence indicating agreement with the increased hourly rate set forth therein, or (ii) provide COUNTY with a notice of termination under Section 9 (Termination) of the Agreement.

The County has provided such services to the City of Brentwood since 2013.

In accordance with Administrative Bulletin No 104, no action shall be taken to initiate new or expanded programs or projects (such as providing services to another governmental entity for a fee) unless approved by the Board of Supervisors in advance. The County Administrator's Office has reviewed this request and recommends approval.

CONSEQUENCE OF NEGATIVE ACTION:

A decision to not approve the recommendation will diminish revenue for the radio division, which could increase labor rates.