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INTERNAL OPERATIONS

COMMITTEE

RECORD OF ACTION FOR
March 12, 2018

Supervisor Diane Burgis,Chair
Supervisor Candace Andersen, Vice Chair

Present:	Diane Burgis, Chair
	Candace Andersen, Vice Chair
Staff Present:	Julie DiMaggio Enea, Staff
Attendees:	Joanne Bohren, Chief Auditor
	Bob Campbell, Auditor-Controller
	Haj Nahal, Asst. Auditor-Controller
	Sandra Bewley, Auditor's Office
	David Gould, Purchasing Services Manager
	Carrie Ricci, Deputy Public Works Director
	Joe Yee, Deputy Public Works Director
	Carlos Velasquez, Fleet Services Manager
	Jami Napier, Asst. Clerk of the Board
	Emlyn Struthers, Clerk of the Board's Office
	Mark Goodwin, District III Chief of Staff
	Michelle Gonzales, Public Works Department
	Diana Oyler, Public Works Department
	Marilyn Underwood, Environmental Health Director
	Nida Rivera, Public Works Department

Introductions

Chair Burgis convened the meeting at 1:00 p.m. and self introductions were made around the room.

Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes).

No one requested to address the Committee during the public comment period.

ACCEPT report on the Auditor-Controller's audit activities for 2017 and APPROVE the proposed schedule of financial audits for 2018.

Joanne Bohren presented the staff report. Supervisor Andersen commented that staff compliance with the procurement card policies might be improved if an FAQ (frequently asked questions) document was made available on the Intranet. David Gould clarified that procurement card training is provided once to new card holders.

The Committee accepted the staff report and approved the 2018 schedule of internal audits as presented.

AYE:	Chair Diane Burgis, Vice Chair Candace Andersen
Passed

Attachments:

2018 Internat Audit Report

1. CONSIDER reappointment of Larry Sweetser and Darryl Young to the Local Enforcement Agency Independent Hearing Panel to new four-year terms ending on March 31, 2022.

2. CONSIDER options for filling the remaining seat:

a. Direct staff to continue to recruit until the vacant seat can be filled, and/or
b. Recommend that the Board appoint a Board of Supervisors member to the vacant seat.

Julie Enea and Marilyn Underwood presented the staff report. The Committee approved the nominations to reappoint incumbents Larry Sweetser and Darryl Young to the LEA Independent Hearing Panel to new four-year terms ending on March 31, 2022, and directed staff to continue recruiting for a third panelist.

AYE:	Chair Diane Burgis, Vice Chair Candace Andersen
Passed

Attachments:

Candidate Application_Darryl Young_LEA

Candidate Application_Larry Sweetser_LEA

Resume_Larry Sweetser_LEA

ACCEPT 2016/17 annual report from the Public Works Director on the Internal Services Fund for the County's Vehicle Fleet.

Carlos Velasquez presented the staff report, which the Committee accepted.

AYE:	Chair Diane Burgis, Vice Chair Candace Andersen
Passed

Attachments:

Public Works FY 2016/17 Fleet Report

Public Works FY 2016/17 Fleet Report_Attachment A_Corrected

Public Works FY 2016/17 Fleet Report_Attachment B

Public Works FY 2016/17 Fleet Report_Attachment C

CONSIDER recommendations from the Public Works Director to exclude warrant requests and procurement card transactions from Small Business Enterprise and Outreach Program reporting, and to exempt cooperative purchasing agreements from the programs.

David Gould presented the staff report. The Committee approved the staff recommendations to exempt cooperative purchase agreements from the SBE and Outreach Programs and exclude warrant request and procurement card purchases from program reporting.

AYE:	Chair Diane Burgis, Vice Chair Candace Andersen
Passed

Attachments:

Public Works Report on Proposed Changes to the SBE/Outreach Programs

The next meeting is currently scheduled for April 9, 2018.

Adjourn

Chair Burgis adjourned the meeting at 1:20 p.m.

For Additional Information Contact:

Julie DiMaggio Enea, Committee Staff
Phone (925) 335-1077, Fax (925) 646-1353
julie.enea@cao.cccounty.us