Agenda

Return

C. 30

To:	Board of Supervisors
From:	David Twa, County Administrator
Date:	March 20, 2018

Contra

Costa

County

Subject:

Agreement with Desktop Alert Inc.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 03/20/2018

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Sharon Hymes-Offord (925) 335-1442
cc:	All County Departments (via County Administration)

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: March 20, 2018
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Director of Risk Management, or designee, to execute a contract with Desktop Alert Inc., including modified indemnification language, to provide a desktop emergency alert notification for County staff in the amount of $210,000 for the period of December 1, 2017 through December 31, 2021.

FISCAL IMPACT:

Funded by charges to user departments.

BACKGROUND:

The Risk Management Division of the County Administrator’s Office began implementing, in the Fall of 2017, a pilot mass notification software system through Desktop Alert Inc to be able to rapidly communicate to employees during potential emergencies. The system is designed to electronically alert users to disasters, hazardous situations/incidents, fires, active shooters, toxic chemical release, business interruptions, etc.. This system is currently being used by NATO, the US Air Force and National Guard and will be implemented as an additional tool for the enhancement of employee safety.

BACKGROUND: (CONT'D)

The system will allow for the electronic notification of thousands of employees with critical information simultaneously and timely. The system will be managed by Risk Management, the County Administrator's Office (CCTV) and the Department of Information Technology.

Some of the departments that are involved in the initial pilot testing include the County Administrator's Office, Department of Information Technology, Risk Management, Child Support Services, Clerk of the Board, Human Resources, Employment & Human Services, and a division of the District Attorney's Office. The intention is to deploy the program to all County Departments over the course of the contract period which would involve approximately 9,000 users by December, 2021.

Under the contract, the County agrees to indemnify and hold harmless the contractor from third party claims asserted against the contractor based on County’s negligence or willful misconduct in its performance of this Agreement.

CONSEQUENCE OF NEGATIVE ACTION:

The County will be without an effective method of communicating to employees during potential emergencies.