Agenda

Return

C. 77

To:	Board of Supervisors
From:	Anna Roth, Health Services Director
Date:	March 13, 2018

Contra

Costa

County

Subject:

Amendment to Purchase Order with Medical Information Technology, Inc.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 03/13/2018

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Patrick Wilson, 925-335-8700
cc:	Tasha Scott Renee Nunez Marcy Wilhelm

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: March 13, 2018
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, an amendment to Purchase Order #F008195 with Medical Information Technology, Inc., to increase the payment limit by $7,969 to a new payment limit of $111,048, for support and maintenance fees for software modules newly acquired during the term of the contract, with no change in the original term of April 1, 2017 through March 31, 2018.

FISCAL IMPACT:

100% funded by Hospital Enterprise Fund I.

BACKGROUND:

The Health Services Department uses Medical Information Technology Inc.'s software modules as the primary point of care information system for its clinical laboratory. Pursuant to a Program License Agreement date July 16, 1992, and a Health Care Information System Software Agreement dated April 28, 2003, the County purchased software modules from Medical Information Technology. Modules presently in use include Laboratory Module, Microbiology Module, Anatomical Pathology Module, Blood Bank Module, Materials Management Module, Data Repository and MAGIC Operating Systems (Disaster Recovery). Health Services’ clinical laboratory uses these modules, which allow an exchange of and immediate access to real-time patient medical information among the clinical labs. The County pays Medical Information Technology, Inc., annually for the continued use of the software modules.

CONSEQUENCE OF NEGATIVE ACTION:

If this purchase order is not approved, real-time patient data exchange between clinical laboratories could be disrupted and result in data loss.