Agenda

Return

C. 66

To:	Board of Supervisors
From:	Dianne Dinsmore, Human Resources Director
Date:	March 13, 2018

Contra

Costa

County

Subject:

APPROVE and AUTHORIZE the Human Resources Director, or designee, to execute a contract with Segal Consulting

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 03/13/2018

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Ann Elliott 925-335-1747
cc:	Laura Strobel, Senior Deputy County Administrator

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: March 13, 2018
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Human Resources Director, or designee, to execute a three year contract with Segal Consulting, effective March 1, 2018, to February 28, 2021, in an amount not to exceed $400,000 with the option of two (2) one-year renewal periods.

FISCAL IMPACT:

The cost of this contract is 100% funded through the Benefits Administration Fee which is charged to Departments.

BACKGROUND:

A Request for Proposals (RFP) for the County's Health and Welfare Consulting services was issued in July 2017. The County received four proposals. A panel was convened to individually score each proposal against the criteria laid out in the RFP. The three companies that received the highest ratings were invited to provide on-site presentations.

BACKGROUND: (CONT'D)

Segal Consulting was determined to best match the requirements of the County. Segal's pricing is competitive and locked in for the full three years available under the contract. Segal will provide Health and Welfare consulting services including: 1) strategic review of all current health and welfare benefit programs including advice on industry best practices, trends and developments and benchmarking; 2) Benefits education and training to staff and committees as required by the County; 3) Technical review of all the County's employee benefits communications; 4) Negotiation of all annual vendor and insurance carrier renewals; 5) Actuarial services including budget projections; 6) Employee contribution strategies, Medicare Part D attestation, and reserve projections for self-funded plans; 7) Compliance assistance; 8) Employee benefits communications assistance; 9) Assistance with preparation of materials for labor negotiations; 10) Vendor management, including coordination of periodic meetings and resolution of service issues; 11) Negotiation and evaluation of Health Plan performance guarantees; 12) RFP preparation and evaluation of responses for all health and welfare benefit plans; 13) Attendance at meetings, presentations, negotiation sessions and formal presentations to the County Board of Supervisors; and 14) Monitoring utilization data.

A three-year contract, with an option for two one-year renewal periods, has been negotiated. This action authorizes the Human Resources Director or designee to execute the contract with Segal Consulting.

CONSEQUENCE OF NEGATIVE ACTION:

If the contract is not approved, the County will not be able to access the expertise and support of a Health and Welfare Consulting relationship to assist the County in providing the most appropriate benefits to employees and maintain compliance with all applicable legal requirements.