Agenda

Return

C. 48

To:	Board of Supervisors
From:	Julia R. Bueren, Public Works Director/Chief Engineer
Date:	March 28, 2017

Contra

Costa

County

Subject:

APPROVE and AUTHORIZE Amendment No. 5 to the Consulting Services Agreement with Carey & Co. for the Exterior Renovations at 625 Court Street (WH190D)

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 03/28/2017

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Ramesh Kanzaria, (925) 313-2000

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: March 28, 2017
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Public Works Director, or designee, to execute Amendment No. 5 to Consulting Services Agreement with Carey & Co. Inc., (Carey) to increase the payment limit by $49,000, to a new payment limit of $879,000, to provide additional construction administration services, and to extend the termination date to December 1, 2017, for Exterior Renovations at 625 Court Street, Martinez Project.

FISCAL IMPACT:

100% General Fund.

BACKGROUND:

On September 25, 2012, the County entered into a Consulting Services Agreement with Carey to provide architectural services for the subject project. During building investigations, it was observed that a structural deficiency exists at the roof/wall connection. On June 25, 2013, the Consulting Services Agreement was amended to include a building structural analysis to determine if there are any other structural deficiencies in the building, the risks the deficiencies pose in the event of an earthquake, and repair options and costs.

Upon completion of the structural analysis, which recommended seismic upgrades to the building, it was determined that additional consulting services are required to address the impact of the seismic upgrades on the existing building mechanical, plumbing, and electrical systems, and existing life safety and accessibility conditions. On April 22, 2014, the Board of Supervisors approved Amendment No. 2 to Carey's agreement to provide for the additional services required for a building systems, life safety and accessibility conditions analysis, including a cost estimate for any work required due to the seismic upgrades.

Upon completion of the structural and building systems, life safety, and accessibility condition analyses, it was decided that the project would include certain additional upgrades to the building’s structural system that were identified in the structural analysis report. It was further decided that the project would include certain additional ADA and other improvements to building deficiencies that were identified in the facility condition analysis report conducted by ISES Corporation for the County in 2007. Amendment No. 3 to Carey’s agreement provided for the additional services required to include these upgrades and improvements in the project.

Due to a longer than expected construction schedule, changed and unforeseen conditions, and additional services, an increase in construction administration time and expense was required to complete the project. On December 6, 2016, the Board approved Amendment No. 4 which provided for the additional construction administration services.

Continued construction delays due to unseasonably wet weather and further unforeseen conditions, including new structural framing at the east landing entry, require additional construction administration and design services. Amendment No. 5 will provide for those additional services necessary for Carey & Co. to assist in the completion and close-out of the projects. It is recommended that the Board approve Amendment No. 5 to the existing Carey & Co. Inc., Consulting Services Agreement dated September 25, 2012.

CONSEQUENCE OF NEGATIVE ACTION:

Without Amendment No. 5, Carey & Co. will be unable to provide the additional construction administration services required to complete and close-out the project.