Agenda

Return

C. 60

To:	Board of Supervisors
From:	William Walker, M.D., Health Services Director
Date:	March 14, 2017

Contra

Costa

County

Subject:

Payment for services provided by Healthcare Technology Management Services, LLC

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 03/14/2017

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Patrick Godley, 925-957-5405
cc:	K Cyr M Wilhelm

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: March 14, 2017
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

Approve and authorize the Auditor-Controller, or his designee, to pay $12,390 to Healthcare Technology Management Services, LLC for the provision of consulting and technical assistance to the Department’s Information Systems Unit during the period of January 1, 2016 through June 30, 2016.

FISCAL IMPACT:

100% Hospital Enterprise Fund I.

BACKGROUND:

In July 2013, the County Administrator approved and the Purchasing Services Manager executed Contract #23-547 (as amended by Amendment Agreement #23-547-1, and Amendment/Extension Agreements #23-547-2 and #23-547-3) with Healthcare Technology Management Services, LLC, for the provision of consulting and technical assistance to the Department’s Information Systems Unit, including, but not limited to: project management, system planning, implementation support and operational improvement, for the period from June 24, 2013 through December 31, 2015.

BACKGROUND: (CONT'D)

Due to unanticipated requirements received from the Centers for Medicare and Medicaid Services (CMS) coupled with untimely delays from CMS in responding to requests for clarification and information, Contra Costa Health Plan required guidance and assistance from the Contractor on the CMS Cost Sharing Reduction (CSR) Reconciliation for the period January 1, 2016 through June 30, 2016. As the reconciliation was more involved than expected, the services provided by Contractor were quite extensive and needed to meet Health Services’ reporting obligations.

The provider is entitled to payment for the reasonable value of its services under the equitable relief theory of quantum meruit. That theory provides that where a contractor has been asked to provide services without a valid contract, and the contractor does so to the benefit of the County, the Contractor is entitled to recover the reasonable value of those services. Healthcare Technology Management Services, LLC provided services at the request of the department after the contract expired. The Department is requesting that the Contractor be paid the amount owing of $12,390.

CONSEQUENCE OF NEGATIVE ACTION:

If this contract is not approved, Contractor will not be paid for services provided outside of the contract.