Agenda

Return

C. 62

To:	Board of Supervisors
From:	David O. Livingston, Sheriff-Coroner
Date:	March 7, 2017

Contra

Costa

County

Subject:

Change Order - Surtec, Inc.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 03/07/2017

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

ABSENT:

Candace Andersen, District II Supervisor

Contact:	Liz Arbuckle, 925-335-1529
cc:	Liz Arbuckle Heike Anderson Tim Ewell

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: March 7, 2017
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Sheriff-Coroner, a purchase order amendment with Surtec Inc., to increase the payment limit by $20,000 to a new payment limit of $170,000 to supply the County's adult detention facilities with custodial supplies, other specialty products and janitorial equipment for the period March 1, 2016 through February 28, 2017.

FISCAL IMPACT:

$20,000. 100% General Fund; Budgeted in fiscal year 2016/17.

CONSEQUENCE OF NEGATIVE ACTION:

The purchase order amendment will not be approved.

CHILDREN'S IMPACT STATEMENT:

No impact.

BACKGROUND:

Surtec Inc., supplies the solutions for the 40 specialized disinfectant dispensers which are installed in all 3 detention facilities. These are dispensers with locks, specifically for the jail environment to keep the inmates from having physical contact with the chemicals. This vendor carries the majority of the cleaning solutions used in facilities that keeps the County detention facilities in compliance with the strict requirements of the Board of Corrections' annual facility inspections and of the State's regulations.
The Office of the Sheriff requested, and the vendor supplied, products that exceeded the amount authorized. Because the vendor supplied the services in good faith at request of the Department, the Department is requesting an increase in the original purchase order to pay the vendor the amount owed.