Agenda

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C. 56

To:	Board of Supervisors
From:	Julia R. Bueren, Public Works Director/Chief Engineer
Date:	March 7, 2017

Contra

Costa

County

Subject:

APPROVE and AUTHORIZE Amendment No. 1 to Consulting Services Agreements with RossDrulisCusenbery Architecture, Inc. (WH140D)

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 03/07/2017

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

ABSENT:

Candace Andersen, District II Supervisor

Contact:

Ramesh Kanzaria, (925) 313-2000

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: March 7, 2017
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE Amendment No. 1 to the Consulting Services Agreement with RossDrulisCusenbery Architecture, Inc. ("RDC"), to increase the payment limit by $1,575,000, from $200,000, to a new payment limit of $1,775,000, with no change to the term, subject to approval by the County Administrator and approval as to form by County Counsel, for additional architectural, engineering and other technical services to provide bridging documents for a new Emergency Operations Center/Public Safety Building, and AUTHORIZE the Public Works Director, or designee, to execute the amendment following approval by the County Administrator and approval as to form by County Counsel.

FISCAL IMPACT:

100% General Fund.

BACKGROUND:

BACKGROUND: (CONT'D)

The construction of a new Emergency Operations Center/Public Safety Building is part of the County’s five year plan for capital facility projects. RDC was selected through a competitive, qualifications-based selection process to provide architectural, engineering and other technical services for a planning study for preliminary work on a new Emergency Operations Center/Public Safety Building. On August 16, 2016, the Board approved the Consulting Services Agreement with RDC. On February 7, 2017, the Board approved Option 1 as the preferred site for the new Public Safety building and the new Emergency Operations Center as shown and discussed at the Board retreat on January 31, 2017.

At the Board’s retreat, the County Administrator's Office presented three options prepared by RDC and selected Option 1 as the preferred location for the new Emergency Operations Center/Public Safety Building. Option 1 utilizes the existing emergency operations center, which is a renovated building originally designed as a vehicle service center. It will remain in service within the current physical limitations of this building. Also, as part of Option 1, the Sheriff's Administration building will be moved to this location which will centralize the Sheriff's Operations with existing Field Operations and Coroner Offices directly east of the proposed new facilities.

At the retreat, it was recommended to the Board to retain RDC to complete the next phase of design work and complete the bridging documents necessary to construct the project. Amendment No. 1 to the Consulting Services Agreement will provide for those additional services.

CONSEQUENCE OF NEGATIVE ACTION:

If the amendment is not approved, the project will be delayed and most likely incur increases in the cost of construction. In addition to construction cost escalation, the favorable bond and private funding sources that are currently available to finance this project will most likely not be available in the future.