Agenda

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INTERNAL OPERATIONS COMMITTEE

Meeting Date:	03/28/2016
Subject: RECOMMENDATIONS FOR DISPOSITION OF LOW MILEAGE FLEET VEHICLES
Submitted For:	Julia R. Bueren
Department:	Public Works
Referral No.:	IOC 16/3
Referral Name:	Review of Annual Master Vehicle Replacement List and Disposition of Low-Use Vehicles
Presenter:	Joe Yee, Deputy Public Works Director	Contact:	Carlos Velasquez 925....

Information

Referral History:

Each year, the Public Works Department Fleet Services Manager analyzes the fleet and annual vehicle usage and makes recommendations to the IOC on the budget year vehicle replacements and on the intra-County reassignment of underutilized vehicles, in accordance with County policy. In FY 2008/09, the Board approved the establishment of an Internal Services Fund (ISF) for the County Fleet, to be administered by Public Works (formerly by the General Services Department). The Board requested the IOC to review annually the Public Works department report on the fleet and on low-mileage vehicles.

Last year, the IOC requested the Auditor's Office to test the Fleet Program's compliance with County clean air policies. The Chief Auditor, in July 2015, reported that as of February 28, 2015, 18% of the fleet were clean air vehicles, 36.2% were not clean air vehicles but were exempted by the policy or by the Fleet Manager, and 45.8% were not exempt and not in compliance with the clean air vehicle policy. The Fleet Manager emphasized his commitment to downsizing the fleet and right-sizing County vehicles. The Committee asked the Fleet Manager to update the 2008 County Clean Air Vehicle Policy to also to reflect current technology such as electric and hydrogen fuel cell vehicles, and current funding incentives, and to segregate large construction vehicles from regular trucks and sedans in future reports to make the statistical reporting more meaningful. That policy was updated, approved by the Board of Supervisors on November 17, 2015, and disseminated to County departments as County Administrative Bulletin 508.5 (attached hereto).

Referral Update:

Attached for the Committee's review is the 2014/15 annual report on the ISF and low-mileage vehicles, as prepared by the Public Works Department.

Recommendation(s)/Next Step(s):

ACCEPT 2014/15 annual report from the Public Works Director on the Internal Services Fund for the County's Vehicle Fleet and identify low-mileage vehicles.

Fiscal Impact (if any):

Reassigning underutilized vehicles would increase cost efficiency but the fiscal impact was not estimated.

Attachments
Public Works 2014/15 Fleet Report
County Policy on Vehicle Acquisition and Replacement/Clean Air
New Vehicle Request Form