Agenda

Return

C. 77

To:	Board of Supervisors
From:	Ed Woo, Chief Information Officer
Date:	March 29, 2016

Contra

Costa

County

Subject:

Computer Associates (CA) Software License and Maintenance Renewal

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 03/29/2016

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

ABSENT:

Mary N. Piepho, District III Supervisor

Contact:

Ed Woo 925-383-2688

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: March 29, 2016
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Chief Information Officer, (1) a purchase order with CA, Inc., in an amount not to exceed $362,509 and (2) an order form for the renewal of software licenses and maintenance for the County Property Tax, Finance, and Law and Justice Information systems for the period March 31, 2016 through March 30, 2019.

FISCAL IMPACT:

$362,508.30; $120,836.10 annually for three years. Funded by departmental user fee.

BACKGROUND:

The County is party to an agreement with CA, Inc. (formerly known as Computer Associates International, Inc.), for the license and support of software used by the County Property Tax, Finance, and Law and Justice Information Systems. The applications are used for property tax, finance, and law and justice information systems. Renewal of the licenses and support for the next three years will occur by execution of the order form and issuance of the purchase order to make payment for amounts due under the purchase order.

BACKGROUND: (CONT'D)

In accordance with Administrative Bulletin No 611.0, County Departments are required to obtain Board approval for single item purchases over $100,000. The County Administrator's office has reviewed this request and recommends approval.

CONSEQUENCE OF NEGATIVE ACTION:

Without the renewal of these licenses and support, the County will be unable to operate its property tax, finance and law and justice information systems. This will directly impact the County's ability to operate and perform mandated functions.