Agenda

Return

C. 76

To:	Board of Supervisors
From:	Julia R. Bueren, Public Works Director/Chief Engineer
Date:	March 29, 2016

Contra

Costa

County

Subject:

Adopt Resolution of Acceptance and Notice of Completion for the Photovoltaic Solar Systems at Six County Facilities Project (WH269B)

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 03/29/2016

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

ABSENT:

Mary N. Piepho, District III Supervisor

Contact:	Ramesh Kanzaria, (925) 313-2000
cc:	PW Accounting PW CPM Division Manager PW CPM Project Manager PW CPM Clerical Auditor's Office County Counsel's Office County Administrator's Office County Administrator's Office

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: March 29, 2016
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

(1) ADOPT Resolution No. 2016/139 accepting as complete the construction contract work performed by Team Solar, Inc. for the Regional Renewable Energy Procurement (R-REP) Solar Photovoltaic Installations at 13601 San Pablo Avenue, San Pablo, 50 Glacier Drive, Martinez, 202 Glacier Drive, Martinez, 255 Glacier Drive, Martinez, and 1960 – 1980 Muir Road, Martinez, California project.

(2) DIRECT the Clerk of the Board to file with the County Recorder a certified copy of Resolution No. 2016/139 and the attached Notice of Completion no later than fifteen (15) days after adoption.

FISCAL IMPACT:

There is no direct fiscal impact resulting from the adoption of the Resolution of Acceptance and Notice of Completion, but the adoption and recording will limit the period for filing stop payment notices and bond claims on this contract.

BACKGROUND:

Contra Costa County is one of the nineteen Bay Area Participating Agencies in the Regional Renewable Energy Procurement (R-REP) project. As part of the preliminary work performed in preparation of the Request for Proposals, Participating Agencies conducted feasibility studies on sites to determine technical adequacy and financial benefit of installing solar power systems. Through this process, six sites were selected in Contra Costa County to be included in the RFP. They are:

• West County Health Center, 13601 San Pablo Avenue, San Pablo
• Office of Emergency Services, 50 Glacier Drive, Martinez
• Juvenile Hall, 202 Glacier Drive, Martinez
• Public Works, 255 Glacier Drive, Martinez
• Sheriff Coroner – Forensic Science Center, 1960 Muir Road, Martinez

• Sheriff Patrol and Investigation, 1980 Muir Road, Martinez

Using a net present value analysis based on a system life of 25 years, this project will generate energy bill savings of $10.9 million. Total costs including construction, and operations and maintenance is $6.3 million and California Solar Initiative rebates amount to $1.1 million. The County’s net benefit over 20 years is $6.1 million.

On July 8, 2014, the Board of Supervisors awarded the construction contract to Team Solar, a wholly-owned construction subsidiary of SunEdison, for the subject project. With the exception of the 202 Glacier Drive, Martinez site due to PG&E delay, the above contract work has been completed in accordance with the approved plans and specifications. It is recommended that the project be accepted by adoption a Resolution of Acceptance and Notice of Completion (Resolution No. 2016/139). The amount of $50,101 will be withheld pending the completion of the items on the attached withhold summary.

CONSEQUENCE OF NEGATIVE ACTION:

Accepting a contract as complete is standard procedure and allows for proper closeout of the contract. If the above contract is not accepted as complete, the period for filing stop payment notices and bond claims may be extended.