Agenda

Return

C. 68

To:	Board of Supervisors
From:	Joseph E. Canciamilla, Clerk-Recorder
Date:	March 29, 2016

Contra

Costa

County

Subject:

Contract with K & H to Print and Mail Ballots and Other Election Materials

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 03/29/2016

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

ABSENT:

Mary N. Piepho, District III Supervisor

Contact:

Scott O. Konopasek, 925-335-7808

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: March 29, 2016
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Clerk-Recorder, or designee, to execute a contract amendment with K & H Printing-Lithographers, Inc., to extend the term from December 31, 2015 through December 31, 2017 and increase the payment limit by $2,000,000 to a new payment limit of $4,200,000, to provide printed ballots, mailing services, and other election materials.

FISCAL IMPACT:

The current contract limit of $2,000,000 is increased by $2,000,000 for a total not to exceed amount of $4,200,000, which is funded within the Election Division budget over fiscal years 2015-2016 and 2016-2017. A portion of the cost is reimbursable by those agencies for whom we conduct elections.

BACKGROUND:

California Administrative Code, Title 2, Division 7, Section 20220 provides that printers must be certified by the Secretary of State's Office in order to print ballots for a particular voting system. K & H Printing-Lithographers, Inc., is a certified printer for our election ballot tabulation system. K & H has successfully provided similar services to the County since the November 2013 Election.

CONSEQUENCE OF NEGATIVE ACTION:

Accurate and timely printing and mailing of election ballots and related material are critical components of conducting successful elections. Failure to accurately print or distribute election materials could jeopardize our mandated function to conduct elections in a fair and accurate manner. An error or omission could force the department to conduct an election over again at a substantial cost to the County.