Agenda

Return

C. 47

To:	Board of Supervisors
From:	David Twa, County Administrator
Date:	March 15, 2016

Contra

Costa

County

Subject:

Contract with Sherpa Government Solutions, LLC

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 03/15/2016

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Lisa Driscoll, (925) 335-1023
cc:	Robert Campbell, County Auditor-Controller

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: March 15, 2016
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the County Administrator, or designee, to execute a contact with Sherpa Government Solutions, LLC in an amount not to exceed $482,000, to provide the software and professional service for an upgrade to the County budget preparation system for the period of April 1, 2016 through March 21, 2021.

FISCAL IMPACT:

The cost over the period of sixty (60) months will be $481,323 and will be funded 100% by the General Fund.

BACKGROUND:

The County's current budget software was purchased and installed in 1993. For the last 23 years, the County has been working with the original software with very few upgrades along the way. Sherpa Government Solutions has provided budgeting consulting and project oversight to Contra Costa and various other public sector clients, specifically those with the same budgeting software that Contra Costa County has currently in place. The new software is web based and supports recent changes to mandated State Budget Schedules. If approved, the conversion of the current system Budget Reporting and Analysis Software (BRASS) to the new Budget Formulation and Management (BFM) system is expected to be completed in the Fall of 2016 and in place for fiscal year 2017-2018 budget development. The term of the contract will enable the County to pay for the maintenance, support and licensing through 2021.

CONSEQUENCE OF NEGATIVE ACTION:

The County Administrator's Office will be unable to move forward with the upgrade to the County budget system, which is not only out of date but contains a hard coded end date of 12/31/2020.