Agenda

Return

C. 38

To:	Board of Supervisors
From:	Kathy Gallagher, Employment & Human Services Director
Date:	March 15, 2016

Contra

Costa

County

Subject:

Authorize Purchasing Agent to Issue Purchase Order

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 03/15/2016

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

V. Kaplan, 3-1514

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: March 15, 2016
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Employment and Human Services Department, Information Technology Unit, a purchase order with CDW Government LLC, in the amount not to exceed $195,226, to procure user based licensing for SAP's Business Objects software over the period of March 31, 2016 through March 30, 2017. (20% County; 40% State; 40% Federal)

FISCAL IMPACT:

$195,226: 100% Administrative Overhead (20% County; 40% State; 40% Federal)

BACKGROUND:

The Employment and Human Services Department (EHSD), Information Technology Unit (IT), has upgraded their server based licensing to user based licensing for SAP's Business Objects software. Business Object software is used to generate over 800 management reports on all aspects of EHSD's business in the course of a month. It is essential for the department to be current on the product to ensure proper security updates and software support. The latest versions require user based support instead of CPU based support. EHSD IT requires tech support and software patches to optimize the product's reliability and address complex issues associated with the department's reporting needs.

In accordance with Administrative Bulletin No. 611.0, County Departments are required to get Board approval for single item purchases greater than $100,000.

CONSEQUENCE OF NEGATIVE ACTION:

The Employment and Human Services Department will not be current on licensing for SAP's Business Objects software to ensure proper security updates and software support.

CHILDREN'S IMPACT STATEMENT:

None.