Agenda

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C.126

To:	Board of Supervisors
From:	Ed Woo, Chief Information Officer
Date:	March 31, 2015

Contra

Costa

County

Subject:

Oracle USA Inc., Software License Support and Maintenance

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 03/31/2015

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor

ABSENT:

John Gioia, District I Supervisor
Federal D. Glover, District V Supervisor

Contact:	Ed Woo, (925) 383-2688
cc:	Fern Carroll

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: March 31, 2015
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent or designee to execute, on behalf of the Chief Information Officer, a purchase order amendment with Oracle USA, Inc., to increase the payment limit by $6,156.24 to a new payment limit of $264,721.10 for annual software licenses and maintenance renewals with no change in the term of May 31, 2014 through May 30, 2015.

FISCAL IMPACT:

The approximate cost of $265,000 is included in the Recommended FY 2014/2015 budget and will be charged to user departments based on a percentage of their usage, via the DoIT billing process.

BACKGROUND:

BACKGROUND: (CONT'D)

The Department of Information Technology initiates the purchase and renewal of software license maintenance from Oracle USA, Inc., each year on behalf of various County departments. The related departments are charged for their share of the cost, as applicable. The Oracle software supports such countywide systems as PeopleSoft and the GIS (Geographic Information System).

In accordance with Administrative Bulletin No 611.0, County Departments are required to obtain Board approval for single item purchases over $100,000. The County Administrator’s Office has reviewed this request and recommends approval.

CONSEQUENCE OF NEGATIVE ACTION:

Various Oracle software licenses would not be renewed causing the County to be out of compliance.

CHILDREN'S IMPACT STATEMENT:

No impact.