Agenda

Return

C. 59

To:	Board of Supervisors
From:	Joseph E. Canciamilla, Clerk-Recorder
Date:	March 31, 2015

Contra

Costa

County

Subject:

Cancel one Clerical Supervisor and add one Account Clerk-Experienced Level position

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 03/31/2015

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor

ABSENT:

John Gioia, District I Supervisor
Federal D. Glover, District V Supervisor

Contact:	Barbara Dunmore (925) 335-7919
cc:	James Hicks Debi Cooper Marta Goc

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: March 31, 2015
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

ADOPT Position Adjustment Resolution No. 21630 to cancel one (1) vacant Clerical Supervisor (JWHF) (represented) position number 5851 at salary plan and grade K6X 1290 ($3,866 - $4,937) and add one (1) Account Clerk Experienced Level (JDVC) position (represented) at salary plan and grade 3RH 0755 ($2,980 - $3,695) in the Clerk-Recorder Department, Elections Division.

FISCAL IMPACT:

These actions will result in a cost savings of $3,985 for the remainder of fiscal year 2014-15 and annual salary and benefit savings of $15,938 in fiscal year 2015-16 and beyond.

BACKGROUND:

The accounting, bookkeeping, and accounts payable functions of the Clerk-Recorder Division have evolved over time to be handled by two Clerk-Senior Level staff, each performing some accounting-related functions, as well as Clerk-Recorder functions. A long-time employee that handled the day to day bookkeeping and accounting functions recently retired. This provided an opportunity to evaluate the process for potential efficiencies and cost savings. It was determined that the financial responsibilities divided among the two Clerk-Senior Level staff could be merged and more appropriately assigned to a classification specifically designed to perform such functions. The remaining Senior Level Clerk's functions will be realigned to support the overall Clerk-Recorder specific functions.

CONSEQUENCE OF NEGATIVE ACTION:

Should the Board elect not to approve the recommendation, the bookkeeping and accounting functions will remain assigned to clerical classifications, as opposed to a classification with appropriate knowledge and skills specific to these functions.

CHILDREN'S IMPACT STATEMENT:

Not applicable.