Agenda

Return

C. 59

To:	Board of Supervisors
From:	Joseph E. Canciamilla, Clerk-Recorder
Date:	March 3, 2015

Contra

Costa

County

Subject:

Increase Payment Limit for Printing, Inserting and Mailing of Ballot Materials

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 03/03/2015

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor

ABSENT:

Federal D. Glover, District V Supervisor

Contact:

925-335-7808

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: March 3, 2015
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Clerk Recorder, or designee, to execute a contract amendment with K & H Printing-Lithographers, Inc., to increase the payment limit by $1,000,000 to a new payment limit of $2,200,000 for additional printing, inserting and mailing of ballot materials, with no change in the original term of March 1, 2014 through December 31, 2015.

FISCAL IMPACT:

100% County General Fund, with a portion of the increase to be reimbursed by Districts conducting Elections in 2015. To the extent that the net additional elections costs cannot be absorbed within the current Department budget, a transfer from County reserves will be necessary.

BACKGROUND:

During the term of the contract, the County will be required to conduct previously-unscheduled special vacancy elections and other special elections. A special election was called by the Governor to occur on May 19, 2015 for California State Senate District 7. The vacancy is due to former State Senator Mark DeSaulnier being sworn into Congress, leaving the Senate position vacant midway through the term. Since more than two candidates filed to run for the Senate vacancy, a Primary Election will be held on Tuesday, March 17. If none of the candidates receive a majority of votes in the March election, the top two candidates will face each other during a run-off on May 19. These elections were not budgeted nor were they anticipated in the service contracts that were executed at the beginning of 2014. Consequently, it is necessary to increase the payment limit of the contract in consideration for increased services.

This is the first multi-year contract for these services with this vendor.

CONSEQUENCE OF NEGATIVE ACTION:

The County will not be able to pay for printing services incurred as a result of state-mandated elections.

CHILDREN'S IMPACT STATEMENT:

None.