Agenda

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C. 56

To:	Board of Supervisors
From:	Julia R. Bueren, Public Works Director/Chief Engineer
Date:	March 3, 2015

Contra

Costa

County

Subject:

APPROVE a purchase order amendment with Lehr Auto Electric, Inc.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 03/03/2015

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor

ABSENT:

Federal D. Glover, District V Supervisor

Contact:

Stan Burton, 925-313-7077

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: March 3, 2015
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the Public Works Director, a purchase order amendment with Lehr Auto Electric, Inc., to increase the payment limit by $500,000 to a new payment limit of $1,000,000 and extend the termination date from January 31, 2015 to January 31, 2016 for emergency vehicle parts, equipment and accessories, Countywide.

FISCAL IMPACT:

This cost is to be funded through the Public Works Fleet Internal Service Fund budget. (100% Internal Service Fund - Fleet)

BACKGROUND:

Public Works Fleet Services (Fleet) purchases and outfits all emergency vehicles for the County. This includes vehicles from the Sheriff, Public Works, Animal Services, Probation, District Attorney and Health Services. The Sheriff's Department units take up the vast majority of this commodity. Outfitting includes lights, consoles, electrical switching, wiring and other hard parts such as partitions, consoles, and trunk slider trays. The annual cost for emergency vehicle accessories has been $116,000 per year, but with the Sheriff's Office changing vehicle types from the Ford Crown Victoria to the Ford Interceptor, the annual cost is expected to rise. This commodity was originally bid on BidSync No. 1301-003, and was awarded to Lehr Auto Electric. The original purchase order is at $500,000. Fleet is requesting additional funds to take it through the purchase order's five-year term.

CONSEQUENCE OF NEGATIVE ACTION:

If this purchase order amendment is not approved, the purchase of emergency vehicle parts from Lehr Auto Electric, Inc., will discontinue.

CHILDREN'S IMPACT STATEMENT:

Not applicable.