Agenda

Return

C.64

To:	Board of Supervisors
From:	Stephen L. Weir, Clerk-Recorder
Date:	March 31, 2009

Contra

Costa

County

Subject:

Contract - Payable Amendment - Pitney-BowesOlympus Relia-Vote System

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 03/31/2009

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Gayle B. Uilkema, District II Supervisor
Mary N. Piepho, District III Supervisor
Susan A. Bonilla, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Candy Lopez, 335-7808
cc:	Candy Lopez Debi Cooper

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: March 31, 2009
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the County Clerk-Recorder, or designee, to execute a contract amendment with Pitney Bowes, effective April 1, 2009, to increase the payment limit by $33,223 to a new payment limit of $691,019, to upgrade to the Olympus Relia-Vote System, with no change to the original contract term of Decemeber 19, 2006 through December 31, 2011.

FISCAL IMPACT:

No fiscal impact. Reimburseable under the Help America Vote Act (HAVA) of 2002, and the Secretary of State has been asked for preauthorization, or may be billed to the State as part of the cists incurred for the May 19, 2009 Statewide Special Election.

BACKGROUND:

The Wave II upgrade to the Pitney Bowes Olympus Relia-Vote System is needed to provide for accurate and timely handling of vote by mail ballots as required by law and Uniform Vote Counting Procedures, including return identification envelope signature verification prior to opening and removal of the ballot; and sorting of ballots for tabulation by precinct for the May 19, 2009 Statewide Special Statewide Election and any future elections called with a ballot return period which overlaps another election.

CONSEQUENCE OF NEGATIVE ACTION:

The Wave II upgrade to the Pitney-Bowes Relia-Vote System cannot be completed in time to assist in the accurate and timely processing of vote by mail ballots for the May 19, 2009 Statewide Special Election, which overlaps the return period for another local election called prior to the statewide election for an established election date in early May. Installing the upgrade at a future date may not be reimbursable.