Agenda

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C.33

To:	Board of Supervisors
From:	David Twa, County Administrator
Date:	March 3, 2009

Contra

Costa

County

Subject:

APPROPRIATIONS ADJUSTMENT FOR THE PURCHASE OF COMPUTER EQUIPMENT FOR THE NEW LAW & JUSTICE CASE MANAGEMENT SYSTEM

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 03/03/2009

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Gayle B. Uilkema, District II Supervisor
Mary N. Piepho, District III Supervisor
Susan A. Bonilla, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Julie Enea (925) 335-1077
cc:	Purchasing Agent County Administrator Justice Systems Programs District Attorney Probation Dept.

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: March 3, 2009
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

AUTHORIZE the Purchasing Agent to execute, on behalf of the County Administrator's Office, a purchase order in the approximate amount of $102,253 for computer server equipment for the new law and justice case management system; and APPROVE Appropriations Adjustment No. 5064 transferring appropriations in a total amount of $102,253 from the Justice Partners' budgets to the case management system project budget.

FISCAL IMPACT:

The recommended adjustment results in no net change to the General Fund. The Justice Partners -- County Probation Officer, Public Defender, and District Attorney -- agreed to share the approximate $102,253 cost for the necessary computer equipment, proportionately to the number of user licenses each department will be assigned in the new case management system. The attached adjustment transfers budget approprations from the Justice Partners to the case management system project budget, where the new equipment will be expensed.

BACKGROUND:

On December 9, the Board of Supervisors authorized the County Administrator to execute a contract with New Dawn Technologies, Inc. (hereinafter New Dawn), to provide, design, and implement a customized, integrated law and justice information and case management system for the period December 9, 2008 through September 30, 2014, including five years of system maintenance. The system software and five years of maintenance are being lease-financed over a five-year period and funded through a diversion of information technology appropriations. The Justice Partners agreed to purchase the necessary computer hardware for the system from their exisiting operating budgets in the following proportion:

Partner	# Licenses	% Share	Obligation
Probation	279	46%	$ 47,036
Public Defender	117	20%	$ 20,451
District Attorney	206	34%	$ 34,766
Total:	602	100%	$102,253