Agenda

Return

C. 96

To:	Board of Supervisors
From:	Marc Shorr, Chief Information Officer
Date:	February 28, 2023

Contra

Costa

County

Subject:

Extend the contract term with Kronos Incorporated

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 02/28/2023

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Ken Carlson, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Marc Shorr, 608-4071
cc:	Nancy Zandonella

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: February 28, 2023
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Chief Information Officer, Department of Information Technology, or designee, to execute a contract amendment with Kronos Incorporated to increase the payment limit by $740,000 to a new payment limit of $1,990,427, and extend the term from December 14, 2022 through December 14, 2025, to continue providing automated timekeeping hardware and software hosting services for the time and attendance system.

FISCAL IMPACT:

The cost for this will be recovered through countywide interdepartmental charges. (100% User Departments)

BACKGROUND:

The County currently uses Kronos Workforce Central Timekeeper and has for many years. In December 2017, the County entered into an agreement with Kronos Incorporated to upgrade the software to the newest version as well as a five-year agreement to host the time and attendance tracking software which provided for a streamlined and cost-effective solution to our antiquated on-premises state. The terms and conditions of this extension are governed by the Master Agreement Reference #18220 dated March 18, 2019 between Cobb County, GA and Kronos Incorporated referred to as the US Communities Agreement #18220.

CONSEQUENCE OF NEGATIVE ACTION:

If this is not approved, the countywide time and attendance system will prevent processing payrolls.

CHILDREN'S IMPACT STATEMENT:

None.