Agenda

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C. 93

To:	Board of Supervisors
From:	Monica Nino, County Administrator
Date:	February 28, 2023

Contra

Costa

County

Subject:

CONTRACT AMENDMENT WITH KARPEL SOLUTIONS FOR DISTRICT ATTORNEY CASE MANAGEMENT SYSTEM

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 02/28/2023

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Ken Carlson, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Julie Enea (925) 655-2056

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: February 28, 2023
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the County Administrator, or designee, to execute a third contract amendment with Karpel Computer Systems, Inc., to increase the payment limit by $15,000 to a new payment limit of $2,347,122 with no change to the term ending June 30, 2023, to provide additional data conversion services.

FISCAL IMPACT:

$15,000, 100% General Fund. The increase will be funded with project funds of the Law and Justice Information Systems budget administered by the County Administrator's Office.

BACKGROUND:

In September 2014, the Board of Supervisors authorized a contract with Karpel Computer Systems, Inc., in the amount of $1,223,205 to provide a modern, web-based case management system for the District Attorney's Office plus four years of system maintenance and support. The first phase of this system, the adult module, was rolled out in late 2015. In 2018, the contract was amended to provide additional user licenses, increase the payment limit to $2,142,122, and extend system maintenance through June 2023. This second amendment in 2020 increased the payment limit to $2,332,122 with no change to the contract term to provide for the development of up to ten interfaces for local law enforcement agencies to electronically file their criminal complaints with the District Attorney's Office instead of transmission by facsimile.

One element of the original service plan - juvenile data conversion -- could only be scheduled for production concurrent with development of a case management system for the Probation Department. The Probation case management system, Tyler Supervision, is scheduled to go live this summer. Completion of the conversion of legacy system juvenile data is necessary to implement Tyler Supervision. The proposed third contract amendment will compensate Karpel for additional services to complete the conversion of legacy system juvenile data, which will be used in both the Probation and District Attorney case management systems.

CONSEQUENCE OF NEGATIVE ACTION:

Should the recommendation not be approved, the County will be unable to fully implement the Probation and District Attorney case management systems.