Agenda

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C. 73

To:	Board of Supervisors
From:	Brian M. Balbas, Public Works Director/Chief Engineer
Date:	February 28, 2023

Contra

Costa

County

Subject:

APPROVE and AUTHORIZE Amendment No. 3 to the Contract with American Chiller Service, Inc.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 02/28/2023

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Ken Carlson, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Kevin Lachapelle, (925) 313-7082

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: February 28, 2023
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with American Chiller Service, Inc., to extend the term through October 31, 2024, for on-call maintenance and repairs of heating, ventilation and air conditioning (HVAC) systems at various County facilities, with no change to the payment limit, Countywide.

FISCAL IMPACT:

There is no fiscal impact with this action as the amendment is only to extend the term of the contract.

BACKGROUND:

The Public Works Department Facilities Services Division is responsible for the maintenance and repair of all County buildings and facilities. Based on current Facilities Services staffing, HVAC repairs are sublet to outside vendors to meet emergencies or unanticipated maintenance service requests. American Chiller Service, Inc., also specializes in chiller maintenance and repairs.

BACKGROUND: (CONT'D)

Government Code Section 25358 authorizes the County to contract for the maintenance and upkeep of County facilities. The contract with American Chiller Service, Inc., is due to expire October 31, 2023. The Public Works Department respectfully requests authorization to extend this contract to October 31, 2024, with no change to the payment limit of $2,000,000 to ensure the County has access to the contractor's services.

CONSEQUENCE OF NEGATIVE ACTION:

If this contract is not approved, heating, ventilation and air conditioning repair services with American Chiller Service, Inc., will be discontinued.