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    6.    
INTERNAL OPERATIONS COMMITTEE
Meeting Date: 02/13/2023  
Subject:    PLAN FOR SCHEDULED ADVISORY BODY RECRUITMENTS
Submitted For: Monica Nino, County Administrator
Department: County Administrator  
Referral No.: IOC 23/5  
Referral Name: ADVISORY BODY RECRUITMENT
Presenter: Julie DiMaggio Enea, IOC Staff Contact: Julie DiMaggio Enea 925.655.2056

Information
Referral History:
The Board of Supervisors has directed the IOC to personally conduct recruitment and interviews of applicants for At Large seats on the Contra Costa County Fire Protection District's (CCCFPD) Fire Advisory Commission, the County Planning Commission, the Local Enforcement Agency Independent Hearing Panel (Solid Waste), and the Board appointees to the Contra Costa County Employees' Retirement Association (CCCERA) Board of Trustees and the the East Contra Costa County Fire Protection District Board of Directors.

Additionally, the IOC has conducted public interviews for vacancies on the following bodies: County Connection Citizens' Advisory Committee, East Bay Regional Parks Advisory Committee, Fish and Wildlife Committee, Integrated Pest Management Committee, Mosquito & Vector Control District Board (if requested), Resource Conservation District (if requested), the Law Library Board of Trustees, and the Treasury Oversight Committee.

In 2023, the IOC will need to conduct public interviews to fill the following current and scheduled vacancies:
Advisory Body Seats Term/yrs Expiration Date
Contra Costa Fire Protection District Advisory Fire Commission At Large Alternate #1 4 6/30/2024 (vacant)
County Connection Citizens Advisory County Appointee 2 6/30/2023
Employees Retirement Assoc. Bd of Trustees (CCCERA) BOS Appointee 5 3 6/30/2023
Employees Retirement Assoc. Bd of3 Trustees (CCCERA) BOS Appointee 6 3 6/30/2023
Employees Retirement Assoc. Bd of Trustees (CCCERA) BOS Appointee 9 3 6/30/2023
Employees Retirement Assoc. Bd of Trustees (CCCERA) BOS Appointee Alternate 3 6/30/2023
Law Library Bd of Trustees Member of the Bar 1 12/31/2023

Also, attached for the Committee's information is a listing (Attachment A) of all advisory body seats that are screened by the Internal Operations Committee and their current status, according to the Board Appointive List maintained by the Clerk of the Board's Office.
Referral Update:
It is important that the IOC develop a recruitment schedule that permits the Board of Supervisors to make its appointments prior to the effective dates of the new seat terms. Staff proposes the following recruitment schedules for those seats recruited by the County Administrator on behalf of the IOC:

Vacant Advisory Fire Commission Seat With a Term That Will Expire on 6/30/24:
February 10 Issue press release advertising vacancy
March 3 Application Deadline for vacancy (3 week application period)
March 6 - 8 Staff to screen applications and schedule all interviews for March 13
March 13 IOC Committee Meeting: Interview candidates for the vacancy
March 21 Board of Supervisors Meeting: Board consideration of IOC recommended appointment
March 22 Appointment takes effect

County Connection CAC and Retirement Board Seats With Terms That Will Expire on 6/30/23:
March 31 Issue press release advertising vacancies
April 21 Application Deadline for vacancies (4 week application period)
April 24 - 28 Staff to screen applications and schedule all interviews for May 8
May 8 IOC Committee Meeting: Interview candidates for the vacancies
May 23 or June 13 Board of Supervisors Meeting: Board consideration of IOC recommended appointments
July 1 Appointments take effect

Law Library Seat With a Term That Will Expire on 12/31/23:
September 29 Issue press release advertising vacancy
October 27 Application Deadline for vacancy (4 week application period)
Oct 30-Nov 3 Staff to screen applications and schedule all interviews for November 13
November 13 IOC Committee Meeting: Interview candidates for the vacancy
December 5 or 12 Board of Supervisors Meeting: Board consideration of IOC recommended appointment
January 1 Appointment takes effect
Recommendation(s)/Next Step(s):
APPROVE the proposed recruitment plan and schedules to fill public member or At Large seat vacancies on certain Board advisory bodies, commissions and committees.
Fiscal Impact (if any):
None.
Attachments
Attachment A: IOC Advisory Body Interview Responsibilities 2023

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