RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Public Works Department, an amendment to a Blanket Purchase Order (BPO) with Ray Morgan Company, to increase the payment limit by $70,000 from $340,000 to a new payment limit of $410,000 for the lease of a Canon Vario Print 6160 Press, with no change to the original term June 1, 2017 to May 31, 2022, Countywide.

FISCAL IMPACT:

The cost of printing is initially charged to the General Fund but recovered through charges to the County departments. Print and Mail Services is a zero net County cost operation.

BACKGROUND:

A Blanket Purchase Order was created for the Canon Vario Print 6160 Press, the only machine on the market that prints both sides of a sheet of paper at the same time, which saves time and money. Ray Morgan Company was selected because they are the largest local independent Canon Dealer with extensive local service staff and parts supplies. Ray Morgan locked in the lease rate and black click charge for the term of the contract.