Agenda

Return

C. 68

To:	Board of Supervisors
From:	Anna Roth, Health Services Director
Date:	February 1, 2022

Contra

Costa

County

Subject:

Purchase Order with GE Healthcare Financial Services, LLC

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 02/01/2022

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Jaspreet Benepal, 925-370-5101
cc:	Marilyn Bybee Marcy Wilhelm

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: February 1, 2022
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, a purchase order with GE Healthcare Financial Services, LLC (GE HFS, LLC), in an amount not to exceed $892,179, for the lease of a mobile computed tomography (CT) scanner for Contra Costa Regional Medical Center (CCRMC), for the period from January 13, 2022 through July 31, 2025.

FISCAL IMPACT:

Approval of this purchase order will result in expenditures of up to $892,179 for the period of January 13, 2022 through July 31, 2025, and is 100% funded through the American Rescue Plan Act (ARPA) allocations.

BACKGROUND:

Prior to the COVID pandemic, the Contra Costa Regional Medical Center (CCRMC) had a single computed tomography (CT) scanner. To meet the increased demand for CT scans at the beginning of the pandemic, using the COVID Purchase Order, the Contra Costa Regional Medical Center (CCRMC) entered into a 60-month lease agreement for a mobile CT scanner to augment the existing scanner.

BACKGROUND: (CONT'D)

During this time, there was a shortage of mobile CTs in the US marketplace. As a long-term provider of services to the hospital, GE extended an offer to include the rental of a mobile CT scanner while our scanner was being built. This afforded CCRMC the immediate ability to provide continuity of care to our patients. Other vendors were contacted, and none were prepared to provide CCRMC similar services in a timeframe to meet CCRMC’s needs.

On May 26, 2020, the Board of Supervisors authorized and ratified a 60-month lease, with payments not to exceed $1,255,136, for the lease of a mobile CT scanner. The purchase date was March 31, 2020, with a lease commencement date of July 13, 2020, when all documents were signed by both parties. Payments under the lease were initially covered under the COVID-19 blanket purchase order, to ensure the County could seek reimbursement from the federal government for any eligible expenses. However, that blanket purchase order expired July 31, 2021, and, due to an administrative oversight, a subsequent purchase order was not requested at that time. A purchase order for the amount of $77,867.60 was issued in response to the demand letter from GE HFS LLC for payment of the invoices received for service dates from September 13, 2021, through January 12, 2022.

This Board Order will allow for a new purchase order, for the period from January 13, 2022 through July 31, 2025, in an amount not to exceed $892,179 to cover the continued equipment lease needs and ensure that GE will continue to be paid under the lease.

CONSEQUENCE OF NEGATIVE ACTION:

If this purchase order is not approved, CCRMC will have to rely on the single scanner and not be able to treat patients requiring CT scans in a timely manner.