Agenda

Return

C. 39

To:	Board of Supervisors
From:	Deborah R. Cooper, Clerk-Recorder
Date:	February 8, 2022

Contra

Costa

County

Subject:

Contract Extension with K&H Printers-Lithographers, Inc., to Print and Mail Ballots and Other Election Materials

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 02/08/2022

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Helen Nolan, 925-335-7808

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: February 8, 2022
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the County Clerk-Recorder, or designee, to execute a contract with K&H Printers-Lithographers, Inc., in an amount not to exceed $10,000,000 to provide printed ballots, other election materials, and mailing services for the period of January 1, 2022 and December 31, 2024.

FISCAL IMPACT:

The cost of this contract is funded within the Election Division budget in fiscal years 2022-2024. A portion of the cost is reimbursable by those agencies for whom the County conducts elections.

BACKGROUND:

California Administrative Code, Title 2, Division 7, Section 20220 provides that printers must be certified by the Secretary of State's Office in order to print ballots for a particular voting system. K&H Printers-Lithographers, Inc., is a certified printer for the County's election ballot tabulation system. Accurate and timely printing and mailing of election ballots or related material are critical components of conducting successful elections. K&H Printers-Lithographers, Inc., has successfully provided printed ballots, other election materials, and mailing services to Contra Costa since November 2013.

Elections Code section 3000.5 requires that every active, registered voter receive a vote-by-mail ballot for all elections conducted within the State of California. In-person polling places are also required, increasing the number of printed ballots necessary to successfully conduct an election in Contra Costa County. Because the number of state and local propositions appearing on the ballots in elections held during 2022 through 2024 is currently unknown, the number of ballot cards needed for such elections is uncertain at this time.

CONSEQUENCE OF NEGATIVE ACTION:

Failure to contract with K&H Printers-Lithographers, Inc., for printed ballots, mailing services, and production of other necessary election material could jeopardize the Registrar of Voters' mandated function to conduct elections in a fair and accurate manner for the upcoming April 5, 2022 Special Election for Assembly District 11, the June 5, 2022 Gubernatorial Primary Election, the November 8, 2022 Gubernatorial General Election, the March 5, 2024 Presidential Primary Election, or the November 5, 2024 Presidential General Election, as well as other special elections that may be called during this period. A contract with K&K Printers-Lithographers, Inc., which has a track record of providing accurate and timely materials and services, is needed because an error or omission could force the Registrar of Voters to conduct an election over again at a substantial cost to the County.