Agenda

Return

C. 49

To:	Board of Supervisors
From:	Kathy Gallagher, Employment & Human Services Director
Date:	February 8, 2022

Contra

Costa

County

Subject:

Authorize Purchasing Agent to Issue Purchase Order

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 02/08/2022

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Vickie Kaplan, (925) 608-5052

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: February 8, 2022
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Employment and Human Services Department (EHSD), Information Technology Unit, to execute a purchase order with Insight Public Sector, Inc. in an amount not to exceed $291,532, and execute an amendment to Microsoft Enterprise Agreement to procure additional Microsoft Licenses for the period January 1, 2022 through April 30, 2022.

FISCAL IMPACT:

$291,532: 100% Administrative Overhead (60% Federal; 34% State; 6% County)

BACKGROUND:

Employment and Human Services Department (EHSD) uses Microsoft software throughout its organization, including servers and users. The Microsoft Enterprise Agreement (EA) enables the department to use Microsoft products on its servers and workstations, upgrade all software as new releases are issued, and ensure that the department's products are current and work well with the rest of the department's technology. The agreement enables EHSD to load the exact same version of software on every personal computer (PC), regardless of when they are purchased, ensuring improved inter-operability.

BACKGROUND: (CONT'D)

EHSD, Information Technology Unit (IT), is seeking to join the County’s Department of Information Technology (DoIT) in their Microsoft Enterprise Agreement (EA). This will allow EHSD to utilize the DoIT EA pricing already established through April 2022. In May of 2022, EHSD will join DoIT in establishing a new three (3) year Microsoft Enterprise Agreement.

In accordance with Administrative Bulletin No. 611.1, County departments are required to get Board approval for single item purchases greater than $200,000.

CONSEQUENCE OF NEGATIVE ACTION:

The Employment and Human Services Department will be unable to legally use Microsoft software on its computer equipment.