Agenda

Return

C. 75

To:	Board of Supervisors
From:	Anna Roth, Health Services Director
Date:	February 2, 2021

Contra

Costa

County

Subject:

Purchase Order for Software One, Inc. and Microsoft Enterprise Agreement Renewal

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 02/02/2021

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Patrick Wilson, 925-335-8700
cc:	Nick Hammel Tasha Scott

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: February 2, 2021
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Health Services Director, to execute (1) a Purchase Order with Software One, Inc., in an amount not to exceed $6,700,000, and (2) an Enterprise Enrollment Agreement and Server and Cloud Enrollment Agreement with Microsoft, Inc. to renew licenses to Microsoft Enterprise Products and to purchase temporary additional licenses needed for COVID-19 contract tracing, for the period from January 1, 2021 through December 31, 2023.

FISCAL IMPACT:

Approval of this purchase order will result in expenditures of up to $6,700,000 and will be funded as budgeted by the department in FY 2020-21, by Hospital Enterprise Fund I.

BACKGROUND:

The Health Services Department (HSD) plans to renew licensed Microsoft Office 365 products (including Outlook, Excel, Word) and support through Microsoft’s authorized third party reseller Software One, Inc., and enroll in a new Enterprise Agreement and Server and Cloud Enrollment Agreement for the licensing of Microsoft applications. Additional temporary licenses are needed for COVID-19 contact tracing. HSD will terminate the additional licenses when no longer needed. The County will benefit from discount volume pricing negotiated for all California counties.

CONSEQUENCE OF NEGATIVE ACTION:

Failure to renew HSD’s Microsoft licenses would impair HSD’s ability to continue using Microsoft products.