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C. 42
To: Board of Supervisors
From: Anna Roth, Health Services
Date: February  2, 2021
The Seal of Contra Costa County, CA
Contra
Costa
County
Subject: Add one Contract and Grants Specialist I position in the Health Services Department

APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE

Action of Board On:   02/02/2021
APPROVED AS RECOMMENDED OTHER
Clerks Notes:

VOTE OF SUPERVISORS

AYE:
John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor
Contact: Mary Jane De Jesus-Saepharn, 925-957-5240
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED:     February  2, 2021
Monica Nino, County Administrator
 
BY: , Deputy

 

RECOMMENDATION(S):

ADOPT Position Adjustment Resolution No. 25686 to add one (1) Contract and Grants Specialist I (XQWA) position at salary plan and grade ZB5 1329 ($4,904 - $5,961) in the Finance Division of the Health Services Department. (Represented)

FISCAL IMPACT:

This request has an annual cost of $126,675, which includes a $27,742 pension cost. The position will be funded 100% by Hosptial Enterprise Fund I revenues.

BACKGROUND:

The Contract and Grants Unit of the Finance Division has experienced a workload increase of over 450 additional annual transactions. The Contract and Grants Unit is responsible for critical contracted professional services for all divisions of the Health Services Department. If professional services contracts are not processed in a timely manner, services to the community cannot be provided and payments to contractors will be delayed.   

BACKGROUND: (CONT'D)
  
The Department’s Chief Financial Officer (CFO) has requested that the turnaround time for contracts be reduced from 6-8 weeks to 3-4 weeks. This administrative change to turnaround times allows the Department to ramp up its ability to obtain contracts for much needed services, and required additional staff.  
  
At the current staffing levels, the Contracts and Grants Unit is not able to comply with the shorter turnaround times and is therefore requesting the additional Contracts and Grants Specialist I position.

CONSEQUENCE OF NEGATIVE ACTION:

The Contracts and Grants Unit will not have adequate staff to comply with the processing new turnaround timeframes.

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