Agenda

Return

C. 1

To:	Board of Supervisors
From:	Brian M. Balbas, Public Works Director/Chief Engineer
Date:	February 25, 2020

Contra

Costa

County

Subject:

Contract Amend #2 for the 2018 On-Call Fencing Services Contracts for Various Road, Flood Control, Airport and Facilities Maintenance Work, Countywide

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 02/25/2020

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Ron Thai 925 313-7003

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: February 25, 2020
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Public Works Director, or designee, to execute Contract Amendment #2 to the contracts with Alta Fence Co. and Crusader Fence Company, Inc. to extend the completion dates for each contract from March 13, 2020 to March 13, 2021, for the 2018 On-Call Fencing Services Contract(s) for Various Road, Flood Control, Airport and Facilities Maintenance Work, with no change to the payment limit, Countywide.

FISCAL IMPACT:

100% Local Road, Flood Control District, Airport Enterprise, and Facilities Funds.

BACKGROUND:

On March 13, 2018, the County awarded two on-call fencing services contracts for various road, flood control, airport, and facilities maintenance work to supplement the maintenance crews’ routine and emergency work while they are busy with other activities, and to perform work that is typically time-sensitive and may require specialized equipment and skills, in the following priority order:

Alta Fence Co., in a not-to-exceed amount ($400,000) and unit prices submitted in the bid ($1,448.25 Total Unit Price); Crusader Fence Company, Inc., in a not-to-exceed amount ($400,000) and unit prices submitted in the bid ($2,719.00 Total Unit Price); These two on-call contracts became effective on March 13, 2018 and were set to expire on March 13, 2019.

Contract Amendment #1, which was approved by the Board of Supervisors on March 12, 2019, extended the completion dates for each contract from March 13, 2019 to March 13, 2020. There were no changes to the maximum payment limits.

To retain the services of and to enable timely payment to Alta Fence Co. and Crusader Fence Company, Inc., the Public Works Director recommends that the Board approve Contract Amendment #2 and authorize the Public Works Director, or designee, to sign Contract Amendment #2 for the County. Contract Amendment #2 will extend the completion dates for each contract from March 13, 2020 to March 13, 2021. There are no changes to the maximum payment limits.

CONSEQUENCE OF NEGATIVE ACTION:

These contracts have a term of one year, with the option of two one-year extensions. Failure to approve Contract Amendment #2 may prevent the Public Works Department from completing routine road, flood control, airport, and facilities maintenance work in a timely manner.